Automate Xero & Stripe

Stop paying for mismatched spreadsheets. Sync data between Xero and Stripe in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Xero"]
        T1(["Branding Theme"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Stripe"]
        A1(["Accept a quote"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Xero and Stripe operate independently, finance teams often face significant delays in reconciling payment transactions. For example, if a customer makes a payment via Stripe, that transaction data may not automatically populate in Xero, causing accountants to manually enter payment details, including amounts and customer information. This manual entry not only consumes valuable time but also increases the risk of errors, leading to discrepancies in financial reports and ultimately wasting hours for the accounting team each month.

Top Ways to Automate Xero & Stripe

Automated Invoice Generation: Instantly create and send invoices in Xero based on successful transactions processed through Stripe, ensuring accurate billing and timely payments.
Real-Time Payment Reconciliation: Automatically sync payment data from Stripe to Xero, allowing for immediate updates in financial records and reducing the risk of errors in cash flow management.
Comprehensive Financial Reporting: Generate consolidated reports that pull data from both platforms, providing a holistic view of revenue streams and enhancing strategic decision-making.

How to Build the Xero → Stripe Sync

Set up a webhook in Xero to listen for the 'Invoice Paid' event. This will trigger when a payment is received.
Configure the webhook to send a payload containing the invoice ID, payment amount, and customer details to your integration service.
In your integration service, extract the relevant data from the Xero webhook payload.
Use the Stripe API to create an account link by making a POST request to /v1/accounts, including the extracted customer details from Xero.
Once the account is created, initiate a session by making a POST request to /v1/account_links, using the account ID returned from the previous step.
Finally, ensure that any payment confirmations from Stripe are sent back to Xero by making a POST request to the appropriate endpoint in Xero, updating the invoice status accordingly.

Developer Warnings & API Gotchas

Ensure the customer ID in Xero matches the Stripe customer ID; mismatches can lead to failed account creations.
When sending payment confirmation back to Xero, verify that the invoice ID is correctly mapped to avoid updating the wrong invoice.
Be cautious with the data types for amounts; Xero may use different formats than Stripe, leading to potential parsing errors.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Xero... Branding Theme

Do this in Stripe Accept a quote
When this happens in Xero... Fetch Custom Actions

Do this in Stripe Activate a billing alert
When this happens in Xero... List BankTransfers

Do this in Stripe Approve a review
When this happens in Xero... List Contacts

Do this in Stripe Archive a billing alert
When this happens in Xero... List Employees

Do this in Stripe Archive an invoice rendering template

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I can see you're looking at mapping Xero to Stripe. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?