Automate Xero & CompanyCam

Stop paying for mismatched spreadsheets. Sync data between Xero and CompanyCam in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Xero"]
        T1(["Branding Theme"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["CompanyCam"]
        A1(["Add Photo"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Xero and CompanyCam operate independently, project managers often face delays in invoicing due to missing photo documentation. For instance, if a field technician captures images of completed work but fails to manually log them into Xero, the accounting team lacks crucial visual evidence for billing. This oversight can lead to disputes with clients and wasted hours spent reconciling records, as the operations team scrambles to cross-reference photos with invoices, ultimately impacting cash flow.

Top Ways to Automate Xero & CompanyCam

Automated Expense Tracking: Instantly sync photo documentation from CompanyCam with Xero to create expense reports, ensuring that all project-related costs are accurately captured and categorized without manual entry.
Streamlined Invoicing: Automatically generate invoices in Xero based on completed projects documented in CompanyCam, reducing the time spent on billing and ensuring timely payments from clients.
Real-Time Financial Insights: Leverage real-time data synchronization to keep financial reports in Xero up-to-date with the latest project documentation, enabling informed decision-making and enhancing financial transparency.

How to Build the Xero → CompanyCam Sync

In Xero, set up a webhook to trigger on the 'Invoice Created' event. This webhook will send a payload containing the invoice details, including the 'Invoice ID' and 'Client ID'.
Configure your server to listen for incoming webhook requests from Xero at the endpoint '/webhooks/xero/invoice-created'. Extract the 'Invoice ID' and 'Client ID' from the JSON payload.
Using the extracted 'Client ID', query CompanyCam's API to find the associated project. Make a GET request to '/api/projects?client_id={Client_ID}' to retrieve the project details.
Once you have the project details, gather the necessary photo documentation from CompanyCam's API. Make a GET request to '/api/projects/{Project_ID}/photos' to retrieve the related photos.
Prepare the data for insertion into CompanyCam by formatting it according to their API specifications. Include the 'Invoice ID' as a reference in the payload.
Finally, POST the assembled data to CompanyCam's API at '/api/photos' to insert the documentation linked to the newly created invoice in Xero.

Developer Warnings & API Gotchas

Ensure that the 'Client ID' in Xero matches the project identifiers in CompanyCam; mismatches can result in failed data retrieval.
When extracting photo data, be aware of the pagination in CompanyCam's API. If a project has multiple pages of photos, you will need to implement logic to iterate through all pages.
Verify the format of the payload being sent to CompanyCam. If the required fields are not included or are incorrectly formatted, the API will return an error, causing the photo documentation to not be recorded.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Xero... Branding Theme

Do this in CompanyCam Add Photo
When this happens in Xero... Fetch Custom Actions

Do this in CompanyCam Add Project
When this happens in Xero... List BankTransfers

Do this in CompanyCam Add Project Label
When this happens in Xero... List Contacts

Do this in CompanyCam Create Checklist From Template
When this happens in Xero... List Employees

Do this in CompanyCam Create Project

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I can see you're looking at mapping Xero to CompanyCam. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?