Automate Typeform & Smartsheet

Stop paying for mismatched spreadsheets. Sync data between Typeform and Smartsheet in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Typeform"]
        T1(["Agent Conversation Finished"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Smartsheet"]
        A1(["Add Attachment to Row"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Typeform and Smartsheet operate independently, data from form submissions can easily get lost in translation. For instance, if a team collects customer feedback via Typeform but fails to manually input that data into Smartsheet, project managers may miss critical insights that inform project timelines. This oversight leads to wasted hours as team members spend time reconciling discrepancies between the two platforms, often resulting in outdated project statuses and misaligned team efforts.

Top Ways to Automate Typeform & Smartsheet

Automated Data Transfer: Seamlessly transfer responses from Typeform directly into Smartsheet, eliminating manual entry and reducing the risk of errors.
Real-Time Updates: Ensure that any changes made in Smartsheet are instantly reflected in Typeform, keeping all stakeholders informed and aligned.
Streamlined Reporting: Automatically generate reports in Smartsheet based on Typeform submissions, allowing for quick analysis and informed decision-making without additional effort.

How to Build the Typeform → Smartsheet Sync

In Typeform, navigate to the 'Connect' tab and set up a Standard Webhook. Use the endpoint URL you will create in Smartsheet to receive the data.
Configure the webhook to trigger on form submission events. Ensure you select the necessary fields to capture, such as 'Name', 'Email', and 'Feedback'.
On your server, create an endpoint (e.g., POST /api/smartsheet/insert) that listens for incoming webhook data from Typeform.
Extract the payload data from the Typeform webhook. The JSON will typically include fields like 'form_response', 'answers', and specific answer IDs.
Use the Smartsheet API to insert a new row into the desired sheet. Construct your POST request to the endpoint: POST https://api.smartsheet.com/2.0/sheets/{sheetId}/rows with the following JSON body: {"toBottom":true,"rows":[{"cells":[{"columnId":{columnIdForName},"value":"{extractedName}"},{"columnId":{columnIdForEmail},"value":"{extractedEmail}"},{"columnId":{columnIdForFeedback},"value":"{extractedFeedback}"}]}]}.
Test the integration by submitting a form in Typeform and verifying that the data appears correctly in Smartsheet.

Developer Warnings & API Gotchas

Ensure that the column IDs in Smartsheet match the fields you are extracting from Typeform, as mismatches will result in failed API requests.
Be cautious of the data types; for example, if Typeform sends a date in a non-standard format, it may cause errors when inserted into Smartsheet.
When handling multiple submissions, ensure your endpoint can process them in a way that avoids duplicate entries in Smartsheet, as this can lead to cluttered project data.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Typeform... Agent Conversation Finished

Do this in Smartsheet Add Attachment to Row
When this happens in Typeform... Automation Contact Action

Do this in Smartsheet Add Discussion to Row
When this happens in Typeform... Fetch Custom Actions

Do this in Smartsheet Add Row to Sheet
When this happens in Typeform... List Forms

Do this in Smartsheet Copy Folder
When this happens in Typeform... List Workspaces

Do this in Smartsheet Copy Row

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I can see you're looking at mapping Typeform to Smartsheet. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?