SyncMatrix.
Typeform logo + Procore logo

Automate Typeform & Procore

Stop paying for mismatched spreadsheets. Sync data between Typeform and Procore in real-time, so you can manage your operations without the busywork.

Get This Workflow Built
Custom API Integration
Secure Data Transfer
Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Typeform"]
        T1(["Agent Conversation Finished"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Procore"]
        A1(["Create Bid Board Project"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff
When Typeform and Procore operate independently, data from client feedback forms often requires manual entry into Procore, leading to errors and time lost. For instance, a project manager may receive a Typeform submission for a change order request, but without integration, they must manually input the details into Procore. This process not only risks omitting critical information, such as project IDs or client contact details, but also consumes valuable hours that could be spent on project oversight. The operations team ends up duplicating efforts, resulting in frustration and potential project delays.

Top Ways to Automate Typeform & Procore

  • Automated Data Transfer: Instantly transfer responses from Typeform surveys directly into Procore, eliminating manual entry and reducing errors.
  • Real-Time Project Updates: Automatically update project timelines and task lists in Procore based on feedback collected through Typeform, ensuring all team members are aligned with the latest information.
  • Enhanced Reporting: Generate comprehensive reports that combine survey data from Typeform with project metrics in Procore, providing actionable insights for better decision-making.

How to Build the Typeform → Procore Sync

  1. In Typeform, navigate to the form you wish to integrate and set up a Standard Webhook. Use the endpoint URL provided by your integration service.
  2. Configure the webhook to trigger on form submission. The payload will contain key data fields such as 'form_response.answers' which includes user inputs.
  3. Extract the relevant data from the webhook payload, specifically the fields you intend to map to Procore, such as 'project_id', 'client_name', and 'change_order_details'.
  4. Set up a POST request to the Procore API endpoint '/vapid/change_orders' to insert the new change order. Ensure you include the extracted data in the JSON body of the request.
  5. Test the integration by submitting a Typeform entry and verifying that the data appears correctly in Procore.

Developer Warnings & API Gotchas

  • Ensure that the 'project_id' field in your Typeform matches the expected format in Procore; mismatches can lead to failed API requests.
  • Pay attention to the data types of fields like 'change_order_details'; Procore may require specific formatting that differs from the Typeform input.
  • Be cautious of empty fields in Typeform submissions; if critical fields are left blank, this could cause the Procore API to reject the entire request.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

  • When this happens in Typeform... Agent Conversation Finished
    Do this in Procore Create Bid Board Project
  • When this happens in Typeform... Automation Contact Action
    Do this in Procore Create Budget Change
  • When this happens in Typeform... Fetch Custom Actions
    Do this in Procore Create Budget Line Item
  • When this happens in Typeform... List Forms
    Do this in Procore Create Call Log
  • When this happens in Typeform... List Workspaces
    Do this in Procore Create Catalog Item

SyncMatrix Experts

Available for Hire

We are an AI-powered automation team. We build custom, reliable API workflows that eliminate manual data entry.

Speak with an Integration Architect

We build custom API workflows that don't hit rate limits.

I can see you're looking at mapping Typeform to Procore. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?