Automate Typeform & Acuity Scheduling

Stop paying for mismatched spreadsheets. Sync data between Typeform and Acuity Scheduling in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Typeform"]
        T1(["Agent Conversation Finished"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Acuity Scheduling"]
        A1(["Add Blocked Off Time"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Typeform and Acuity Scheduling operate independently, the scheduling team often faces issues with double bookings. For instance, when a lead fills out a Typeform questionnaire, their responses are not automatically reflected in Acuity, leading to missed appointments. The team spends hours manually cross-referencing Typeform submissions with Acuity's calendar, wasting valuable time that could be spent on customer engagement.

Top Ways to Automate Typeform & Acuity Scheduling

Automated Appointment Scheduling: Instantly convert Typeform responses into scheduled appointments in Acuity, eliminating the need for manual data entry and reducing the risk of errors.
Real-Time Notifications: Receive immediate alerts when a new Typeform submission occurs, allowing your team to respond quickly and maintain a high level of customer service.
Comprehensive Reporting: Generate insightful reports that combine data from both platforms, enabling you to analyze customer preferences and optimize your scheduling strategy effectively.

How to Build the Typeform → Acuity Scheduling Sync

Set up a webhook in Typeform to trigger on form submission. Use the endpoint https://api.typeform.com/hooks to create the webhook.
In the webhook configuration, specify the URL to listen for submissions, for example, https://your-server.com/typeform-webhook.
In your server-side code, extract the relevant data from the Typeform payload, such as answers and email.
Format the extracted data to match Acuity's API requirements. For example, create a JSON object that includes firstName, lastName, and email.
Make a POST request to Acuity's API endpoint https://acuityscheduling.com/api/v1/appointments with the formatted JSON data.

Developer Warnings & API Gotchas

Ensure that the Typeform payload's structure matches the expected fields in Acuity. For instance, if Typeform uses full_name but Acuity expects firstName and lastName, the data will not map correctly.
Be cautious of time zone differences between Typeform submissions and Acuity's scheduling. Convert all date and time fields to UTC before sending to Acuity to avoid appointment conflicts.
Check for duplicate entries in Acuity. If the same Typeform submission is sent multiple times, implement logic to verify existing appointments before creating a new one.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Typeform... Agent Conversation Finished

Do this in Acuity Scheduling Add Blocked Off Time
When this happens in Typeform... Automation Contact Action

Do this in Acuity Scheduling Add Coupon Code
When this happens in Typeform... Fetch Custom Actions

Do this in Acuity Scheduling Add Package Code
When this happens in Typeform... List Forms

Do this in Acuity Scheduling Add or Update Client

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I can see you're looking at mapping Typeform to Acuity Scheduling. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?