Automate Trello & Notion

Stop paying for mismatched spreadsheets. Sync data between Trello and Notion in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Trello"]
        T1(["Card Archived Legacy"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Notion"]
        A1(["Add Block to Page"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Trello and Notion operate independently, project updates in Trello can lead to discrepancies in task statuses within Notion. For instance, if a team member moves a card to 'Done' in Trello, this update may not reflect in Notion, leaving project managers unaware of completed tasks. This situation forces team members to manually check Trello for updates and input them into Notion, wasting valuable time and increasing the risk of human error in reporting project progress.

Top Ways to Automate Trello & Notion

Automated Task Synchronization: Instantly sync tasks created in Trello to Notion, ensuring that all team members have access to the latest updates without manual entry.
Real-Time Status Updates: Automatically update task statuses in Notion based on changes made in Trello, providing a unified view of project progress and reducing the risk of miscommunication.
Centralized Reporting: Generate comprehensive reports in Notion that aggregate data from Trello, allowing for better tracking of project milestones and team performance without the need for manual data collection.

How to Build the Trello → Notion Sync

In Trello, set up a webhook by navigating to the board settings and selecting 'Webhooks'. Use the endpoint URL for your Notion integration.
Configure the webhook to trigger on card updates, specifically listening for the 'updateCard' event. This will send a payload containing the card ID, name, and status.
In your server handling the webhook, extract the relevant data from the Trello payload: payload.action.data.card.id, payload.action.data.card.name, and payload.action.data.card.status.
Use the Notion REST API to create or update a database entry. Construct a POST request to https://api.notion.com/v1/pages with the extracted data, ensuring to include the appropriate headers for authorization and content type.
Map the Trello card status to the corresponding Notion properties, ensuring that the status reflects accurately in your Notion workspace.

Developer Warnings & API Gotchas

Ensure the Trello card status mapping aligns with Notion's property types; for instance, a Trello 'Done' status should match a checkbox property in Notion.
Be cautious of the payload structure; if a card is moved to a different list, the webhook will trigger but may not include the expected status if not properly parsed.
When creating or updating pages in Notion, ensure that the database ID is correctly specified in the request, as using an incorrect ID will result in a failed API call.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Trello... Card Archived (Legacy)

Do this in Notion Add Block to Page
When this happens in Trello... Card Due

Do this in Notion Add Comment
When this happens in Trello... Card Moved to List

Do this in Notion Add Content to Page
When this happens in Trello... Card Moved to List (Legacy)

Do this in Notion Archive Data Source Item
When this happens in Trello... Card Updated

Do this in Notion Create Data Source Item

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I can see you're looking at mapping Trello to Notion. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?