Automate Trello & Acuity Scheduling

Stop paying for mismatched spreadsheets. Sync data between Trello and Acuity Scheduling in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Trello"]
        T1(["Card Archived Legacy"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Acuity Scheduling"]
        A1(["Add Blocked Off Time"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Trello and Acuity Scheduling operate in isolation, project managers often face challenges in tracking meeting schedules alongside task deadlines. For instance, if a team member updates a task in Trello but forgets to manually reflect that change in Acuity, the scheduling team may end up booking meetings that conflict with project timelines. This results in wasted hours as project managers scramble to reconcile task lists and meeting schedules, leading to frustration and lost productivity.

Top Ways to Automate Trello & Acuity Scheduling

Automated Task Creation: Automatically generate Trello cards from new appointments scheduled in Acuity, ensuring your team is always aligned with client commitments without manual entry.
Real-Time Availability Sync: Keep your Trello boards updated with real-time availability from Acuity, preventing scheduling conflicts and ensuring that team members are aware of their commitments at all times.
Centralized Notifications: Receive consolidated notifications in Trello for upcoming appointments and deadlines, allowing your team to manage their tasks and schedules seamlessly from one platform.

How to Build the Trello → Acuity Scheduling Sync

In Trello, set up a webhook to listen for the 'updateCard' event. This will trigger whenever a card is modified.
Configure the webhook to send a payload containing the card's ID, name, due date, and any labels associated with the card to your integration endpoint.
At your integration endpoint, extract the relevant data from the webhook payload, particularly the card's due date and any labels that indicate meeting requirements.
Use the Acuity Scheduling REST API to create or update an appointment. Specifically, make a POST request to the '/appointments' endpoint with the extracted data, ensuring to include the due date as the appointment time and any relevant labels as notes.
Test the integration by updating a Trello card and verifying that the corresponding appointment is created or updated in Acuity Scheduling.

Developer Warnings & API Gotchas

Ensure that the due date extracted from Trello is in the correct format (ISO 8601) for the Acuity API; otherwise, the appointment creation will fail.
Be cautious with label mappings; if a Trello card has multiple labels, you must decide how to consolidate these into a single note field for Acuity, as it may not support multiple entries.
When using the 'updateCard' event, be aware that not all changes may require an appointment update; implement logic to check if the due date has actually changed before making an API call to Acuity.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Trello... Card Archived (Legacy)

Do this in Acuity Scheduling Add Blocked Off Time
When this happens in Trello... Card Due

Do this in Acuity Scheduling Add Coupon Code
When this happens in Trello... Card Moved to List

Do this in Acuity Scheduling Add Package Code
When this happens in Trello... Card Moved to List (Legacy)

Do this in Acuity Scheduling Add or Update Client

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I can see you're looking at mapping Trello to Acuity Scheduling. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?