Automate Stripe & Xero

Stop paying for mismatched spreadsheets. Sync data between Stripe and Xero in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Stripe"]
        T1(["Canceled Subscription"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Xero"]
        A1(["Add Items to Existing Sales Invoice"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Stripe and Xero operate independently, finance teams face the challenge of reconciling payment data with accounting records. For instance, if a payment is processed in Stripe and not recorded in Xero, the finance team must manually enter transaction details, leading to potential errors in amounts or dates. This manual entry not only wastes valuable time but also creates discrepancies in financial reporting, making it difficult to maintain accurate cash flow forecasts.

Top Ways to Automate Stripe & Xero

Automated Transaction Sync: Instantly sync all Stripe transactions to Xero, ensuring your financial records are always up-to-date without manual intervention.
Real-Time Reconciliation: Streamline your reconciliation process by automatically matching Stripe payments with Xero invoices, reducing discrepancies and saving hours of work each month.
Comprehensive Reporting: Generate accurate financial reports effortlessly by consolidating data from both platforms, providing you with clear insights into revenue, expenses, and cash flow.

How to Build the Stripe → Xero Sync

Set up a webhook in Stripe to listen for account events using the endpoint /v1/accounts. This will allow you to trigger actions whenever a new connected account is created.
Extract the connected account data from the payload, focusing on fields like id, capabilities, and external_accounts.
For each connected account, use the Stripe endpoint /v1/accounts/{account_id}/persons to list all persons associated with that account.
Next, prepare the data to be sent to Xero. Format the extracted data into a JSON object that matches Xero's API requirements for creating new records.
POST the formatted JSON object to Xero's REST API endpoint /api.xro.com/api.xro/2.0/Invoices to insert the payment records into Xero.
Repeat the process for all accounts by iterating through the connected accounts and their associated persons.

Developer Warnings & API Gotchas

Ensure that the account capabilities from Stripe are fully mapped to the correct fields in Xero; for example, a capability like transfers may not directly correspond to a field in Xero, leading to incomplete data.
When extracting person data from Stripe, verify that the email field is present; if it’s missing, Xero will reject the invoice creation request.
Be cautious with date formats; Stripe uses Unix timestamps while Xero requires ISO 8601 format, necessitating conversion before sending data.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Stripe... Canceled Subscription

Do this in Xero Add Items to Existing Sales Invoice
When this happens in Stripe... Checkout Session Completed

Do this in Xero Add Note to Invoice
When this happens in Stripe... Create a billing meter event

Do this in Xero Add or Update Stock Items
When this happens in Stripe... Create a billing meter event adjustment

Do this in Xero Allocate Credit Note to Invoice
When this happens in Stripe... Create a webhook endpoint

Do this in Xero Create Account

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I can see you're looking at mapping Stripe to Xero. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?