Automate Stripe & Procore

Stop paying for mismatched spreadsheets. Sync data between Stripe and Procore in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Stripe"]
        T1(["Canceled Subscription"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Procore"]
        A1(["Create Bid Board Project"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Stripe and Procore operate independently, payment data often fails to sync with project financials. For instance, if a payment is processed in Stripe but not reflected in Procore, project managers may miscalculate budget allocations, leading to potential project delays. The finance team is then burdened with manually reconciling payments against invoices, wasting hours each week on data entry and verification, which could be better spent on strategic financial planning.

Top Ways to Automate Stripe & Procore

Automated Invoicing: Streamline your billing process by automatically generating invoices in Stripe based on project milestones and expenses tracked in Procore, reducing manual entry and ensuring timely payments.
Real-Time Financial Reporting: Sync financial data between Procore and Stripe to generate comprehensive reports that provide insights into project profitability, budget adherence, and cash flow, empowering informed decision-making.
Expense Tracking and Reconciliation: Automatically reconcile expenses recorded in Procore with transactions in Stripe, ensuring accurate financial records and minimizing discrepancies that can lead to costly errors.

How to Build the Stripe → Procore Sync

Set up a webhook in Stripe to listen for events on the endpoint /v1/events that trigger when a payment is successfully completed.
Extract relevant data from the Stripe event payload, including data.object.id for the payment ID, data.object.amount for the payment amount, and data.object.currency.
Use the Procore API to insert this payment data into the corresponding project financials by making a POST request to https://api.procore.com/vapid/projects/{project_id}/financials.
Map the extracted Stripe data to the Procore API fields: payment_id to data.object.id, amount to data.object.amount, and currency to data.object.currency.
Test the integration by processing a payment in Stripe and confirming that the data appears correctly in Procore.

Developer Warnings & API Gotchas

Ensure that the amount field in Stripe is in cents while Procore expects it in dollars; failure to convert can lead to incorrect financial entries.
Be cautious of the payment status in Stripe; only successful payments should trigger the Procore API call, as pending or failed payments could cause data inconsistencies.
When mapping the currency, verify that the currency used in Stripe matches the currency settings in Procore to prevent rejected API requests.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Stripe... Canceled Subscription

Do this in Procore Create Bid Board Project
When this happens in Stripe... Checkout Session Completed

Do this in Procore Create Budget Change
When this happens in Stripe... Create a billing meter event

Do this in Procore Create Budget Line Item
When this happens in Stripe... Create a billing meter event adjustment

Do this in Procore Create Call Log
When this happens in Stripe... Create a webhook endpoint

Do this in Procore Create Catalog Item

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I can see you're looking at mapping Stripe to Procore. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?