Automate Stripe & FreshBooks

Stop paying for mismatched spreadsheets. Sync data between Stripe and FreshBooks in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Stripe"]
        T1(["Canceled Subscription"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["FreshBooks"]
        A1(["Add Payment to Invoice"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Stripe and Freshbooks operate independently, the finance team often faces significant challenges in reconciling payment data. For instance, if a payment is processed in Stripe but the corresponding invoice in Freshbooks is not updated, the accounting team may waste hours manually cross-referencing transaction records. This results in discrepancies where payments are recorded in Stripe but not reflected in Freshbooks, leading to potential revenue loss and customer dissatisfaction due to billing errors.

Top Ways to Automate Stripe & FreshBooks

Automated Invoice Creation: Instantly generate and send invoices in FreshBooks whenever a payment is processed in Stripe, ensuring accurate billing without manual intervention.
Real-Time Payment Updates: Automatically update payment statuses in FreshBooks based on transactions processed in Stripe, providing your team with up-to-date financial information and reducing the risk of errors.
Comprehensive Financial Reporting: Consolidate data from both platforms to create detailed financial reports, enabling better insights into cash flow, revenue trends, and overall business performance.

How to Build the Stripe → FreshBooks Sync

Set up a webhook in Stripe to listen for payment events by subscribing to the 'payment_intent.succeeded' trigger.
In your webhook handler, extract relevant data from the payload, such as payment_intent.id, amount, and currency.
Use the 'List all connected accounts' endpoint to retrieve the account details for the payment.
Construct a POST request to the Freshbooks REST API at https://api.freshbooks.com/accounting/account/{account_id}/invoices/invoices to create a new invoice entry.
Map the extracted Stripe data to the Freshbooks invoice fields, ensuring to include amount and currency in the request body.
Test the integration by processing a payment in Stripe and verifying that a new invoice is created in Freshbooks.

Developer Warnings & API Gotchas

Ensure that the account_id used in the Freshbooks API request matches the connected account from Stripe; otherwise, invoices may be created under the wrong account.
Be cautious with currency conversions; if the payment currency in Stripe differs from the default currency in Freshbooks, you must handle the conversion before sending the data.
When extracting the payment_intent.id, confirm that it corresponds to a successful payment; failed or pending payments should not trigger an invoice creation in Freshbooks.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Stripe... Canceled Subscription

Do this in FreshBooks Add Payment to Invoice
When this happens in Stripe... Checkout Session Completed

Do this in FreshBooks Create Bill
When this happens in Stripe... Create a billing meter event

Do this in FreshBooks Create Checkout Link
When this happens in Stripe... Create a billing meter event adjustment

Do this in FreshBooks Create Client
When this happens in Stripe... Create a webhook endpoint

Do this in FreshBooks Create Credit Note

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I can see you're looking at mapping Stripe to FreshBooks. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?