SyncMatrix.
Stripe logo + Asana logo

Automate Stripe & Asana

Stop paying for mismatched spreadsheets. Sync data between Stripe and Asana in real-time, so you can manage your operations without the busywork.

Get This Workflow Built
Custom API Integration
Secure Data Transfer
Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Stripe"]
        T1(["Canceled Subscription"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Asana"]
        A1(["Add Tag to Task"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff
When Stripe and Asana operate independently, finance teams often struggle with reconciling payment data against project tasks. For instance, when a payment is processed in Stripe, the finance team must manually enter the payment details into Asana to track project funding, leading to potential discrepancies in budget tracking. This manual entry wastes valuable time for the finance team and increases the risk of human error, especially if multiple payments are processed simultaneously and not recorded accurately in Asana.

Top Ways to Automate Stripe & Asana

  • Automated Payment Tracking: Instantly sync payment information from Stripe to Asana, ensuring your team has real-time visibility into project budgets and financial performance without manual updates.
  • Streamlined Task Management: Automatically create Asana tasks based on Stripe events, such as new subscriptions or payment failures, allowing your team to respond promptly and maintain project momentum.
  • Enhanced Reporting: Generate comprehensive reports that combine financial data from Stripe with project progress in Asana, enabling data-driven decisions and improving overall project outcomes.

How to Build the Stripe → Asana Sync

  1. Set up a webhook in Stripe to listen for payment events. Use the endpoint /v1/webhook_endpoints to create a new webhook that triggers on payment events.
  2. In the webhook payload, extract relevant data such as amount, currency, customer, and payment_status.
  3. For each payment event received, use the Asana REST API to create a task. Make a POST request to /tasks with the extracted payment data in the payload, including the project ID where the task should be created.
  4. Include additional details in the task description, such as the payment ID from Stripe and any customer notes to ensure clarity.
  5. Test the integration by processing a payment in Stripe and verifying that a corresponding task is created in Asana with the correct details.

Developer Warnings & API Gotchas

  • Ensure that the customer field from Stripe matches the assignee field in Asana; mismatches can lead to tasks being assigned incorrectly.
  • Be cautious about the currency field; if the project in Asana is set to a different currency than the payment received, it may cause confusion in financial tracking.
  • When creating tasks in Asana, ensure that the due_date is set based on the payment processing date; otherwise, tasks may appear overdue, complicating project management.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

  • When this happens in Stripe... Canceled Subscription
    Do this in Asana Add Tag to Task
  • When this happens in Stripe... Checkout Session Completed
    Do this in Asana Add Task to Section of Project
  • When this happens in Stripe... Create a billing meter event
    Do this in Asana Add Task to Section of Project (Legacy)
  • When this happens in Stripe... Create a billing meter event adjustment
    Do this in Asana Attach File
  • When this happens in Stripe... Create a webhook endpoint
    Do this in Asana Create Comment/Story

SyncMatrix Experts

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I can see you're looking at mapping Stripe to Asana. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?