Automate Smartsheet & Typeform

Stop paying for mismatched spreadsheets. Sync data between Smartsheet and Typeform in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Smartsheet"]
        T1(["Copy Folder — Destination workspace folders"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Typeform"]
        A1(["Create an Empty Form"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Smartsheet and Typeform operate in isolation, project managers often face delays in data collection and reporting. For instance, when a Typeform survey collects feedback from stakeholders, that data must be manually entered into Smartsheet for project tracking. This leads to potential data entry errors, such as incorrect status updates or missed deadlines, wasting valuable time for project coordinators who are forced to duplicate efforts instead of focusing on strategic tasks.

Top Ways to Automate Smartsheet & Typeform

Automated Data Sync: Instantly transfer responses from Typeform surveys directly into Smartsheet, ensuring that your project management tool is always up-to-date with the latest information without manual input.
Real-Time Notifications: Set up automated alerts in Smartsheet whenever new Typeform submissions are received, allowing your team to respond promptly to inquiries and feedback.
Streamlined Reporting: Generate comprehensive reports in Smartsheet that automatically aggregate data from Typeform responses, providing your team with valuable insights and analytics without the hassle of manual data compilation.

How to Build the Smartsheet → Typeform Sync

Set up a Standard Webhook in Smartsheet to listen for changes on the specific sheet where project updates are recorded. Use the endpoint: https://api.smartsheet.com/2.0/webhooks.
Configure the webhook to trigger on events such as 'Row Added' or 'Row Updated' to capture new project data.
In the webhook payload, extract the relevant fields such as rowId, columnId, and cellValue that need to be sent to Typeform.
Use the Typeform REST API to insert the extracted data into a designated form. POST to the endpoint: https://api.typeform.com/forms/{form_id}/responses.
Map the extracted Smartsheet data fields to the corresponding Typeform fields in the request body to ensure accurate data transfer.

Developer Warnings & API Gotchas

Ensure that the columnId from Smartsheet matches the expected field identifiers in Typeform. A mismatch can lead to data being sent to the wrong fields, resulting in incomplete or inaccurate form submissions.
Be cautious with data types; for example, if a Smartsheet cell contains a date format that Typeform does not recognize, it could lead to failed API calls or data loss.
Monitor the webhook response from Smartsheet to ensure that it confirms the successful delivery of the data; failure to do so may result in missed updates that are critical for project management.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Smartsheet... Copy Folder — Destination workspace folders

Do this in Typeform Create an Empty Form
When this happens in Smartsheet... Copy Folder — Source workspace folders

Do this in Typeform Duplicates an Existing Form
When this happens in Smartsheet... Fetch Custom Actions

Do this in Typeform Update Dropdown, Multiple Choice or Ranking Question Options

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I can see you're looking at mapping Smartsheet to Typeform. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?