Automate Smartsheet & CompanyCam

Stop paying for mismatched spreadsheets. Sync data between Smartsheet and CompanyCam in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Smartsheet"]
        T1(["Copy Folder — Destination workspace folders"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["CompanyCam"]
        A1(["Add Photo"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When project managers update task statuses in Smartsheet, the corresponding photo documentation in CompanyCam often remains outdated. For instance, if a team member marks a task as 'Completed' in Smartsheet but fails to upload the final images in CompanyCam, critical visual evidence of project milestones is lost. This leads to the project management team spending hours manually cross-referencing tasks with photos, creating unnecessary delays and increasing the risk of miscommunication with stakeholders.

Top Ways to Automate Smartsheet & CompanyCam

Automated Photo Uploads: Instantly sync photos taken in CompanyCam to specific rows in Smartsheet, ensuring that all project documentation is up-to-date and easily accessible for team members.
Real-Time Status Updates: Automatically update project statuses in Smartsheet based on photo documentation milestones captured in CompanyCam, providing stakeholders with immediate insights into project progress.
Centralized Reporting: Generate comprehensive reports that combine data from Smartsheet and CompanyCam, allowing teams to analyze project performance and make informed decisions without manual data compilation.

How to Build the Smartsheet → CompanyCam Sync

Set up a Standard Webhook in Smartsheet to listen for changes to task statuses. Configure the webhook to trigger on the 'Task Updated' event.
In the webhook payload, extract the 'taskId', 'taskName', and 'status' fields from the JSON object.
On receiving the webhook, create a function to check if the status is set to 'Completed'. If so, proceed to the next step.
Make a POST request to the CompanyCam API endpoint: POST /projects/{projectId}/photos.
In the POST request body, include the extracted 'taskId', 'taskName', and a placeholder for the photo URL. Ensure the photo URL is populated based on the project's requirements.
Test the integration by updating a task in Smartsheet and verifying that the corresponding photo entry is created in CompanyCam.

Developer Warnings & API Gotchas

Ensure the 'taskId' from Smartsheet matches the project ID in CompanyCam; mismatches can lead to photos being uploaded to the wrong project.
When extracting the photo URL, confirm that it is publicly accessible; otherwise, CompanyCam will reject the upload.
Be cautious of the data types in the payload; Smartsheet uses strings for 'status', while CompanyCam may expect specific enumerated values. Validate these before sending the API request.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Smartsheet... Copy Folder — Destination workspace folders

Do this in CompanyCam Add Photo
When this happens in Smartsheet... Copy Folder — Source workspace folders

Do this in CompanyCam Add Project
When this happens in Smartsheet... Fetch Custom Actions

Do this in CompanyCam Add Project Label
When this happens in Smartsheet... Get Folders

Do this in CompanyCam Create Checklist From Template
When this happens in Smartsheet... Get Reports

Do this in CompanyCam Create Project

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I can see you're looking at mapping Smartsheet to CompanyCam. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?