Automate Procore & Trello

Stop paying for mismatched spreadsheets. Sync data between Procore and Trello in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Procore"]
        T1(["List company vendors"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[Webhook
Listener] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Trello"]
        A1(["Add Attachment to Card"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Procore and Trello operate independently, project managers often face delays in task assignment due to the lack of real-time updates. For instance, when a new project is created in Procore, the corresponding tasks must be manually entered into Trello, leading to potential data loss such as missing deadlines or incomplete task descriptions. This manual entry wastes valuable time for project coordinators who could be focusing on execution rather than data entry.

Top Ways to Automate Procore & Trello

Automated Task Creation: Automatically generate Trello cards from Procore project milestones, ensuring that all team members are aligned on tasks and deadlines without manual entry.
Real-Time Status Updates: Sync updates from Procore to Trello in real-time, providing teams with immediate visibility into project progress and reducing the risk of miscommunication.
Centralized Reporting: Consolidate project data from both platforms into a single dashboard, allowing stakeholders to track performance metrics and make informed decisions based on comprehensive insights.

How to Build the Procore → Trello Sync

Set up a webhook in Procore to listen for the 'New Project' event. This can be done by navigating to the Webhooks section in Procore and configuring it to trigger on project creation.
In the webhook payload, extract the following data: project_id, project_name, start_date, and end_date.
Utilize a middleware service to receive the webhook payload from Procore and transform the data as needed for Trello.
Post the transformed data to Trello’s API endpoint POST https://api.trello.com/1/cards to create a new card. Include in the request body the name as project_name, due as end_date, and any other relevant fields.

Developer Warnings & API Gotchas

Ensure that the project_id from Procore is mapped correctly to a Trello label or custom field to maintain project identification across platforms.
Be cautious with date formats; Procore may provide dates in ISO 8601 format while Trello requires timestamps in milliseconds. Convert start_date and end_date accordingly.
Double-check the permissions set on the Trello API token; insufficient permissions may lead to failed card creation without clear error messages.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Procore... List company vendors

Do this in Trello Add Attachment to Card
When this happens in Procore... List of Admin - Company Offices

Do this in Trello Add Checklist to Card
When this happens in Procore... List of Admin - Form Template

Do this in Trello Add Label to Card
When this happens in Procore... List of Admin - Programs

Do this in Trello Add Member to Board
When this happens in Procore... List of Admin - Project Bid Types

Do this in Trello Add Members to Card

SyncMatrix Experts

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I can see you're looking at mapping Procore to Trello. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?