Automate Procore & Notion

Stop paying for mismatched spreadsheets. Sync data between Procore and Notion in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Procore"]
        T1(["List company vendors"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[Webhook
Listener] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Notion"]
        A1(["Add Block to Page"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Procore and Notion operate independently, project teams often face significant delays in project updates. For instance, when a new project is created in Procore, the project details such as name, budget, and deadlines are not automatically reflected in Notion. This leads to project managers manually entering the same data into Notion, which not only wastes time but also opens the door for human error. As a result, team members may reference outdated project information, causing miscommunication and potential project delays.

Top Ways to Automate Procore & Notion

Automated Task Synchronization: Instantly sync tasks between Procore and Notion, ensuring that all team members have access to the latest project updates without manual data entry.
Real-Time Document Sharing: Automatically link project documents and reports from Procore to Notion, allowing for seamless collaboration and easy access to critical information in one centralized location.
Unified Reporting Dashboards: Generate comprehensive reports that pull data from both Procore and Notion, providing stakeholders with a holistic view of project progress and performance metrics at a glance.

How to Build the Procore → Notion Sync

Set up a webhook in Procore to listen for the 'New Project' event. This webhook will trigger when a new project is created.
Extract the relevant payload data from the webhook, specifically the project name, budget, and deadlines.
Use the Notion REST API to create a new page in the designated database. Make a POST request to the endpoint https://api.notion.com/v1/pages.
In the POST request, format the body to include the extracted project data in the required structure, ensuring the properties match the Notion database schema.

Developer Warnings & API Gotchas

Ensure that the property names in the Notion database exactly match the keys in the Procore webhook payload; otherwise, the data will not populate correctly.
Be cautious of the data types; for example, Procore may send budget values as strings, while Notion may require them as numbers.
When creating a new page in Notion, verify that the database ID is correct; using an incorrect ID will result in a failed API call.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Procore... List company vendors

Do this in Notion Add Block to Page
When this happens in Procore... List of Admin - Company Offices

Do this in Notion Add Comment
When this happens in Procore... List of Admin - Form Template

Do this in Notion Add Content to Page
When this happens in Procore... List of Admin - Programs

Do this in Notion Archive Data Source Item
When this happens in Procore... List of Admin - Project Bid Types

Do this in Notion Create Data Source Item

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I can see you're looking at mapping Procore to Notion. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?