Automate Procore & Google Drive

Stop paying for mismatched spreadsheets. Sync data between Procore and Google Drive in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Procore"]
        T1(["List company vendors"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[Webhook
Listener] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Google Drive"]
        A1(["Add File Sharing Preference"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Procore and Google Drive operate independently, critical project documentation can fall through the cracks. For instance, when a new project is created in Procore, the associated project files must be manually uploaded to Google Drive. This leads to delays in file availability, as project managers waste hours duplicating efforts to ensure that the latest drawings and contracts are accessible. Consequently, team members often work from outdated documents, risking compliance issues and miscommunication on job sites.

Top Ways to Automate Procore & Google Drive

Automated Document Sync: Instantly synchronize project documents between Procore and Google Drive, ensuring that all team members have access to the latest files without manual uploads or downloads.
Real-Time Notifications: Receive automated alerts in Procore when changes are made to Google Drive documents, keeping your team informed and reducing the risk of working with outdated information.
Streamlined Reporting: Generate comprehensive project reports that pull data from both Procore and Google Drive, providing stakeholders with a unified view of project progress and resource allocation.

How to Build the Procore → Google Drive Sync

Set up a webhook in Procore to listen for the 'New Project' event. This will trigger when a new project is created.
Configure the webhook to send a payload to your integration service. The payload should include the project ID, project name, and any relevant metadata.
In your integration service, extract the necessary fields from the Procore webhook payload, specifically 'project_id' and 'project_name'.
Use the Google Drive REST API to create a new folder. Send a POST request to the endpoint 'https://www.googleapis.com/drive/v3/files' with the following JSON body: {"name": "", "mimeType": "application/vnd.google-apps.folder", "parents": [""]}. Replace with the extracted project name and with the ID of the folder where you want to store the project files.
Once the folder is created, store the Google Drive folder ID in Procore for future reference, ensuring that all project files can be easily linked back to their respective projects.

Developer Warnings & API Gotchas

Ensure the 'project_name' does not contain any special characters that may conflict with Google Drive's folder naming conventions, as this can lead to failed folder creation.
When mapping the Procore project ID to Google Drive, ensure that the ID is stored in a way that can be easily retrieved later; using a custom field in Procore can prevent data loss.
Be aware of the Google Drive API's quota limits on folder creation; if too many projects are created in a short period, subsequent requests may fail, causing delays in data availability.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Procore... List company vendors

Do this in Google Drive Add File Sharing Preference
When this happens in Procore... List of Admin - Company Offices

Do this in Google Drive Copy File
When this happens in Procore... List of Admin - Form Template

Do this in Google Drive Create File From Text
When this happens in Procore... List of Admin - Programs

Do this in Google Drive Create Folder
When this happens in Procore... List of Admin - Project Bid Types

Do this in Google Drive Create Shared Drive

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I can see you're looking at mapping Procore to Google Drive. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?