Automate Procore & Google Calendar

Stop paying for mismatched spreadsheets. Sync data between Procore and Google Calendar in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Procore"]
        T1(["List company vendors"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[Webhook
Listener] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Google Calendar"]
        A1(["Add Attendees to Event"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Procore and Google Calendar operate independently, project managers often find themselves manually entering project milestones into their calendars. For instance, if a new project is created in Procore, the associated start date and key deadlines may not automatically reflect in Google Calendar, leading to missed appointments. This manual entry process consumes significant time for project coordinators, who must cross-reference project timelines with their calendars, increasing the risk of human error and miscommunication among team members.

Top Ways to Automate Procore & Google Calendar

Automated Task Synchronization: Instantly sync tasks and deadlines from Procore to Google Calendar, ensuring that all team members are aware of upcoming milestones and responsibilities without manual updates.
Real-Time Availability Updates: Automatically reflect team availability in Procore based on Google Calendar events, allowing for better resource allocation and scheduling of on-site activities.
Streamlined Meeting Coordination: Generate calendar invites directly from Procore project timelines, ensuring that all relevant stakeholders are included in discussions and reducing the risk of scheduling conflicts.

How to Build the Procore → Google Calendar Sync

Set up a webhook in Procore to listen for the 'New Project' event. This webhook should be configured to trigger on the creation of a new project.
In the webhook payload, extract the project details, specifically the 'project_name', 'start_date', and 'end_date' fields.
Utilize the Google Calendar REST API to insert a new event. Make a POST request to the endpoint https://www.googleapis.com/calendar/v3/calendars/primary/events.
In the POST request body, format the data to include the extracted project details: { "summary": "{project_name}", "start": { "dateTime": "{start_date}" }, "end": { "dateTime": "{end_date}" } }.
Ensure that the request includes the necessary authorization token for Google Calendar API access.

Developer Warnings & API Gotchas

Ensure that the time zone for the project dates in Procore matches the time zone settings in Google Calendar; otherwise, events may appear at incorrect times.
Be cautious with date formats; Procore may use a different date format than the expected ISO 8601 format required by Google Calendar, leading to failed API requests.
When extracting the 'end_date', verify that it is not null; if the project has no defined end date, the event creation will fail, resulting in untracked project timelines.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Procore... List company vendors

Do this in Google Calendar Add Attendee(s) to Event
When this happens in Procore... List of Admin - Company Offices

Do this in Google Calendar Create Calendar
When this happens in Procore... List of Admin - Form Template

Do this in Google Calendar Create Detailed Event
When this happens in Procore... List of Admin - Programs

Do this in Google Calendar Delete Event
When this happens in Procore... List of Admin - Project Bid Types

Do this in Google Calendar Move Event to Another Calendar

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I can see you're looking at mapping Procore to Google Calendar. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?