Automate Procore & Asana

Stop paying for mismatched spreadsheets. Sync data between Procore and Asana in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Procore"]
        T1(["List company vendors"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[Webhook
Listener] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Asana"]
        A1(["Add Tag to Task"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Procore and Asana operate independently, project managers often face significant delays in task assignments. For example, when a new project is created in Procore, the project details, such as deadlines and assigned team members, are not automatically reflected in Asana. This leads to manual data entry by the project management team, which can take hours as they cross-reference Procore data to ensure accuracy. Consequently, critical tasks may be missed or assigned to the wrong individuals, ultimately delaying project timelines.

Top Ways to Automate Procore & Asana

Automated Task Creation: Instantly create tasks in Asana from Procore project updates, ensuring that all team members are aligned and aware of their responsibilities without manual entry.
Real-Time Status Updates: Automatically sync project status changes from Procore to Asana, providing stakeholders with up-to-date information and reducing the risk of miscommunication.
Centralized Reporting: Generate comprehensive reports that pull data from both Procore and Asana, allowing project managers to analyze performance metrics and make informed decisions quickly.

How to Build the Procore → Asana Sync

Set up a webhook in Procore to listen for the 'New Project' event. This can be done by navigating to the Webhooks section in Procore's API settings and configuring it to send a POST request to your integration endpoint.
In your integration endpoint, capture the webhook payload which includes project details such as 'project_id', 'project_name', 'start_date', and 'end_date'.
Extract the relevant data from the webhook payload. For example, you will need to pull 'project_id' and 'project_name' for the Asana task creation.
Use the Asana REST API to create a new project by sending a POST request to the endpoint 'https://app.asana.com/api/1.0/projects'. Include the extracted data in the request body, specifically 'name' set to the 'project_name' and 'due_on' set to 'end_date'. Ensure to include your Asana API token in the headers for authentication.
Test the integration by creating a new project in Procore and verifying that it appears in Asana with the correct details.

Developer Warnings & API Gotchas

Ensure that the 'project_id' from Procore is included in the Asana project metadata to avoid confusion when managing multiple projects.
Be cautious with date formats; Procore may use a different date format than Asana, leading to potential errors in task scheduling.
Verify that the payload from Procore includes all necessary fields; missing data might result in incomplete project information in Asana, causing further manual adjustments.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Procore... List company vendors

Do this in Asana Add Tag to Task
When this happens in Procore... List of Admin - Company Offices

Do this in Asana Add Task to Section of Project
When this happens in Procore... List of Admin - Form Template

Do this in Asana Add Task to Section of Project (Legacy)
When this happens in Procore... List of Admin - Programs

Do this in Asana Attach File
When this happens in Procore... List of Admin - Project Bid Types

Do this in Asana Create Comment/Story

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I can see you're looking at mapping Procore to Asana. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?