Automate Procore & Airtable

Stop paying for mismatched spreadsheets. Sync data between Procore and Airtable in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Procore"]
        T1(["List company vendors"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[Webhook
Listener] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Airtable"]
        A1(["Add Comment to Record"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Procore and Airtable are not integrated, project managers often face the challenge of manually transferring new project data from Procore to Airtable. This means that critical information such as project timelines, budgets, and assigned team members must be entered by hand, leading to potential errors and outdated records. The project management team spends hours each week on this repetitive task, diverting their focus from more strategic activities that could enhance project outcomes.

Top Ways to Automate Procore & Airtable

Automated Data Sync: Eliminate manual data entry by automatically syncing project details, tasks, and updates between Procore and Airtable, ensuring that all stakeholders have access to the latest information in real-time.
Streamlined Reporting: Generate comprehensive reports by pulling data from both platforms into a single Airtable view, allowing for enhanced visibility and analysis of project performance without the hassle of cross-referencing multiple sources.
Task Management Automation: Create automated workflows that trigger task assignments and notifications in Airtable based on project milestones or changes in Procore, ensuring that teams are always informed and accountable for their responsibilities.

How to Build the Procore → Airtable Sync

Set up a webhook in Procore to listen for the 'New Project' event. This can be done in the Procore API settings under webhooks.
Configure the webhook to send a payload containing project details such as project name, start date, end date, and assigned team members to your designated endpoint.
On your server, create an endpoint that receives the webhook payload. Extract the relevant data from the incoming JSON, specifically the fields 'name', 'start_date', 'end_date', and 'team_members'.
Use the Airtable REST API to insert this data into your Airtable base. Construct a POST request to the Airtable endpoint: https://api.airtable.com/v0/YOUR_BASE_ID/YOUR_TABLE_NAME.
In the POST request, include the extracted data in the following format: {"fields": {"Project Name": "[name]", "Start Date": "[start_date]", "End Date": "[end_date]", "Team Members": "[team_members]"}}.
Ensure you include your Airtable API key in the request headers for authentication.

Developer Warnings & API Gotchas

The 'team_members' field in Procore may return an array of user IDs, while Airtable expects a string. You will need to implement a mapping function to convert these IDs to user names or emails before sending them to Airtable.
Ensure that the date format from Procore matches Airtable's expected format. Procore may send dates in ISO 8601 format, while Airtable requires a specific string format (e.g., 'YYYY-MM-DD').
If your Airtable base has required fields, make sure to validate that all necessary data is included in the payload before attempting to insert the record. Missing required fields will result in API errors.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Procore... List company vendors

Do this in Airtable Add Comment to Record
When this happens in Procore... List of Admin - Company Offices

Do this in Airtable Create Base
When this happens in Procore... List of Admin - Form Template

Do this in Airtable Create Record
When this happens in Procore... List of Admin - Programs

Do this in Airtable Create Records (Advanced)
When this happens in Procore... List of Admin - Project Bid Types

Do this in Airtable Create Table

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I can see you're looking at mapping Procore to Airtable. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?