Automate Procore & Acuity Scheduling

Stop paying for mismatched spreadsheets. Sync data between Procore and Acuity Scheduling in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Procore"]
        T1(["List company vendors"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[Webhook
Listener] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Acuity Scheduling"]
        A1(["Add Blocked Off Time"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Procore and Acuity Scheduling operate independently, project managers often face delays in scheduling appointments with subcontractors. For instance, if a new project is created in Procore, the project details such as start date, location, and assigned team members are not automatically reflected in Acuity. This forces administrative staff to manually enter this data into Acuity, leading to potential errors like incorrect scheduling or missed appointments. Consequently, valuable time is wasted as team members chase down discrepancies between the two systems.

Top Ways to Automate Procore & Acuity Scheduling

Automated Scheduling Updates: Sync project timelines from Procore directly into Acuity Scheduling, ensuring that all team members have access to the most current schedules without manual updates.
Real-Time Resource Allocation: Automatically allocate resources based on project requirements in Procore, updating availability in Acuity Scheduling to prevent overbooking and optimize workforce management.
Streamlined Communication: Facilitate instant notifications and reminders for project milestones and meetings, ensuring that all stakeholders are informed and aligned, reducing the risk of miscommunication.

How to Build the Procore → Acuity Scheduling Sync

Set up a webhook listener in your application for the Procore New Project Webhook. This will require subscribing to the webhook events via the Procore API.
When the webhook triggers, it will send a payload containing project details. Extract the following data from the payload: project_id, project_name, start_date, and assigned_team.
Use the extracted data to construct a POST request to the Acuity Scheduling API endpoint: https://acuityscheduling.com/api/v1/appointments.
In the POST request, include the necessary fields such as project_name for the appointment title, start_date for the appointment time, and assigned_team for the appointment notes.
Test the integration by creating a new project in Procore and verifying that the appointment is created in Acuity Scheduling with the correct details.

Developer Warnings & API Gotchas

Ensure that the date format from Procore matches the required format in Acuity Scheduling; otherwise, the appointment creation will fail due to format mismatches.
Be cautious of the project_id duplication; if the same project is created multiple times in Procore, you may inadvertently create multiple appointments in Acuity unless you implement a check for existing appointments.
When extracting the assigned_team data, ensure to map it correctly to the Acuity Scheduling attendees field, as incorrect mappings could lead to missing team members in the appointment.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Procore... List company vendors

Do this in Acuity Scheduling Add Blocked Off Time
When this happens in Procore... List of Admin - Company Offices

Do this in Acuity Scheduling Add Coupon Code
When this happens in Procore... List of Admin - Form Template

Do this in Acuity Scheduling Add Package Code
When this happens in Procore... List of Admin - Programs

Do this in Acuity Scheduling Add or Update Client

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I can see you're looking at mapping Procore to Acuity Scheduling. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?