Automate Notion & Keap

Stop paying for mismatched spreadsheets. Sync data between Notion and Keap in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Notion"]
        T1(["Data Source File Properties"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Keap"]
        A1(["Add a Product to an Invoice"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Notion and Keap operate independently, sales teams often face delays in accessing client information. For instance, if a new lead is entered in Notion, the sales team must manually transfer that data to Keap, risking typos and omissions. This process consumes valuable time, as team members spend hours reconciling lead details, such as contact information and notes, leading to missed opportunities and frustrated employees.

Top Ways to Automate Notion & Keap

Automated Lead Management: Capture leads from Notion and automatically sync them to Keap, ensuring that your sales team has real-time access to the latest prospects without manual data entry.
Task and Follow-Up Automation: Create tasks in Notion based on customer interactions logged in Keap, enabling your team to stay organized and responsive without losing track of important follow-ups.
Reporting and Analytics Integration: Consolidate project updates from Notion with customer data from Keap to generate comprehensive reports, allowing for data-driven decision-making and enhanced visibility into your business performance.

How to Build the Notion → Keap Sync

In Notion, set up a Standard Webhook to listen for new entries in your designated database. Configure the webhook to trigger on the 'new database entry' event.
Extract the relevant payload data, including 'Name', 'Email', and 'Phone Number' from the webhook's JSON payload.
Using the extracted data, construct a POST request to the Keap REST API endpoint: https://api.keap.com/crm/contacts.
Include the following JSON body in your POST request: { "given_name": "[Name]", "email": "[Email]", "phone": "[Phone Number]" }, replacing placeholders with the actual data from the webhook.
Test the integration by creating a new entry in Notion and verifying that a corresponding contact is created in Keap.

Developer Warnings & API Gotchas

Ensure that the data types in Notion match the expected formats in Keap. For example, if Keap requires a specific phone number format (e.g., E.164), validate this before sending the data.
Be cautious of duplicate entries in Keap. If a lead already exists, you may need to implement logic to check for existing contacts before attempting to create a new one.
Consider the webhook's payload size limits; if you're sending multiple fields, ensure that the total size does not exceed the maximum allowed by Notion's webhook configuration.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Notion... Data Source File Properties

Do this in Keap Add a Product to an Invoice
When this happens in Notion... Data Source Properties

Do this in Keap Create Company
When this happens in Notion... Data Source Templates

Do this in Keap Create Invoice
When this happens in Notion... Fetch Custom Actions

Do this in Keap Create Note
When this happens in Notion... List Data Source Items

Do this in Keap Create Product

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I can see you're looking at mapping Notion to Keap. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?