Automate Notion & Acuity Scheduling

Stop paying for mismatched spreadsheets. Sync data between Notion and Acuity Scheduling in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Notion"]
        T1(["Data Source File Properties"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Acuity Scheduling"]
        A1(["Add Blocked Off Time"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Notion and Acuity Scheduling operate independently, the scheduling team often encounters mismatched appointment data. For instance, if a client books a session in Acuity but the appointment details are not reflected in Notion, the project manager may manually enter this data into Notion, risking human error. This leads to discrepancies in project timelines and client communications, wasting valuable time that could be spent on client engagement.

Top Ways to Automate Notion & Acuity Scheduling

Automated Appointment Creation: Instantly create new appointments in Acuity Scheduling from Notion entries, ensuring that all client interactions are logged without manual input.
Real-Time Status Updates: Automatically update Notion with the latest scheduling information from Acuity, keeping your team informed and reducing the risk of double bookings.
Centralized Client Management: Sync client details and appointment history between Notion and Acuity, providing a comprehensive view of client interactions and enhancing your team's ability to deliver personalized service.

How to Build the Notion → Acuity Scheduling Sync

Set up a webhook in Notion to listen for changes in your database where appointments are stored. Use the endpoint /webhooks/appointments to trigger the webhook.
Configure the webhook to send a payload containing the appointment details, specifically the fields: client_name, appointment_time, and service_type.
On receiving the webhook, parse the JSON payload to extract the relevant data.
Make a POST request to Acuity Scheduling's REST API at the endpoint /appointments with the extracted data in the following format: { "clientName": "[client_name]", "startTime": "[appointment_time]", "serviceType": "[service_type]" }.
Verify the response from Acuity to ensure the appointment was successfully created.

Developer Warnings & API Gotchas

Ensure that the date format in the Notion payload matches Acuity's required format (ISO 8601) for the appointment_time field, or the API will reject the request.
Be cautious of the field names in the payload; any mismatch between the Notion webhook and the Acuity API will result in failed data insertion.
Consider the time zone differences; if Notion stores times in UTC but Acuity expects local time, you will need to convert the time before sending the API request.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Notion... Data Source File Properties

Do this in Acuity Scheduling Add Blocked Off Time
When this happens in Notion... Data Source Properties

Do this in Acuity Scheduling Add Coupon Code
When this happens in Notion... Data Source Templates

Do this in Acuity Scheduling Add Package Code
When this happens in Notion... Fetch Custom Actions

Do this in Acuity Scheduling Add or Update Client

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I can see you're looking at mapping Notion to Acuity Scheduling. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?