Automate Monday & Procore

Stop paying for mismatched spreadsheets. Sync data between Monday and Procore in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Monday"]
        T1(["Any Column Value Changed in Board"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Procore"]
        A1(["Create Bid Board Project"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Monday and Procore operate independently, project updates can become fragmented. For instance, if a project manager updates task deadlines in Monday, that change may not reflect in Procore, leading to construction teams working with outdated timelines. This results in manual data entry, where project coordinators must cross-reference and update schedules in both systems, wasting valuable time and increasing the risk of errors in critical project data.

Top Ways to Automate Monday & Procore

Automated Task Creation: Instantly create tasks in monday.com based on updates in Procore, ensuring that your teams are always aligned on project priorities without the need for manual entry.
Real-Time Status Updates: Automatically sync project status changes from Procore to monday.com, providing stakeholders with up-to-date information and enhancing collaboration across teams.
Streamlined Reporting: Generate comprehensive reports that pull data from both platforms, allowing for better insights into project performance and resource allocation, while saving time on manual data compilation.

How to Build the Monday → Procore Sync

In Monday, navigate to the project board where you want to set up the integration. Go to the 'Automations' section and select 'Add New Automation'.
Choose 'When a status changes' as your trigger. Configure the trigger to listen for specific status updates that indicate a task is complete.
Set up the webhook to send a POST request to Procore’s API endpoint: https://api.procore.com/vapid/projects/{project_id}/tasks.
In the webhook payload, extract the necessary fields such as task_id, name, due_date, and status.
Map the extracted data to match Procore’s expected format, ensuring the name field corresponds to Procore's task_name and due_date is formatted as YYYY-MM-DD.
Test the integration by changing the status of a task in Monday and verifying that the corresponding task is created or updated in Procore.

Developer Warnings & API Gotchas

Ensure that the task_id in Monday matches the corresponding task_id in Procore; mismatched IDs can lead to duplicate entries or failed updates.
Pay close attention to the date format when sending due_date; Procore requires the date to be in UTC format, which may differ from your local timezone settings in Monday.
Confirm that all required fields in Procore are included in the payload; missing fields can result in API errors and tasks not being created.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Monday... Any Column Value Changed in Board

Do this in Procore Create Bid Board Project
When this happens in Monday... Board Columns - Dynamic

Do this in Procore Create Budget Change
When this happens in Monday... Board Columns For Search - Dynamic

Do this in Procore Create Budget Line Item
When this happens in Monday... Board Date Columns - Dynamic

Do this in Procore Create Call Log
When this happens in Monday... Board Dropdown Columns - Dynamic

Do this in Procore Create Catalog Item

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I can see you're looking at mapping Monday to Procore. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?