Automate Monday & Acuity Scheduling

Stop paying for mismatched spreadsheets. Sync data between Monday and Acuity Scheduling in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Monday"]
        T1(["Any Column Value Changed in Board"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Acuity Scheduling"]
        A1(["Add Blocked Off Time"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Monday and Acuity Scheduling operate in isolation, project timelines can become misaligned. For instance, if a project manager updates a task's due date in Monday but doesn't manually adjust the corresponding appointment in Acuity, clients may receive outdated scheduling notifications. This leads to wasted time for the operations team, who must sift through both platforms to reconcile discrepancies, often resulting in missed appointments and frustrated clients.

Top Ways to Automate Monday & Acuity Scheduling

Automated Appointment Sync: Instantly sync appointments from Acuity Scheduling to monday.com, ensuring that your project timelines are always up-to-date and eliminating scheduling conflicts.
Task Creation from Bookings: Automatically create tasks in monday.com whenever a new appointment is booked in Acuity, streamlining your workflow and ensuring that no client interaction is overlooked.
Real-Time Notifications: Receive real-time notifications in monday.com for any changes or cancellations in Acuity Scheduling, enabling your team to respond promptly and maintain excellent client communication.

How to Build the Monday → Acuity Scheduling Sync

In Monday, create a webhook that triggers on the 'Item Updated' event. This webhook should be configured to send a POST request to your server endpoint with the updated task details.
Your server should listen for this webhook and extract the relevant data, such as 'task ID', 'new due date', and 'assigned user'.
Next, format the extracted data into the required structure for the Acuity Scheduling API. Create a JSON object that includes the 'appointment ID' (if applicable), 'date', and 'time'.
Make a POST request to the Acuity Scheduling API endpoint '/appointments' with the formatted JSON payload to update the appointment based on the new task details.
Implement error handling to log any failed API calls to Acuity Scheduling for further investigation.

Developer Warnings & API Gotchas

Ensure that the 'task ID' from Monday matches the 'appointment ID' in Acuity Scheduling. If these IDs are not aligned, updates will fail silently.
Be cautious of time zone discrepancies; Monday might store dates in UTC while Acuity requires local time. Always convert the due date to the correct time zone before making the API call.
When updating appointments, ensure that you are only sending necessary fields to Acuity; sending extraneous data can lead to unexpected errors in the API response.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Monday... Any Column Value Changed in Board

Do this in Acuity Scheduling Add Blocked Off Time
When this happens in Monday... Board Columns - Dynamic

Do this in Acuity Scheduling Add Coupon Code
When this happens in Monday... Board Columns For Search - Dynamic

Do this in Acuity Scheduling Add Package Code
When this happens in Monday... Board Date Columns - Dynamic

Do this in Acuity Scheduling Add or Update Client

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I can see you're looking at mapping Monday to Acuity Scheduling. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?