Automate Keap & Gmail

Stop paying for mismatched spreadsheets. Sync data between Keap and Gmail in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Keap"]
        T1(["Get Affiliates"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Gmail"]
        A1(["Add Label to Email"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Keap and Gmail operate in isolation, sales teams face significant delays in communication. For instance, leads generated in Keap may not have their email correspondence tracked in real-time, leading to missed follow-ups. A sales representative manually checking Keap for lead status and then switching to Gmail to send emails wastes valuable time, resulting in potential revenue loss. This disjointed process can lead to inconsistent data where lead status updates in Keap do not reflect the latest email interactions.

Top Ways to Automate Keap & Gmail

Automated Lead Capture: Instantly sync new leads from Gmail to Keap, ensuring that every inquiry is logged and followed up on without manual entry.
Seamless Email Tracking: Automatically log email interactions in Keap, providing your sales team with a complete view of customer communications and engagement history.
Follow-Up Reminders: Set up automated reminders in Keap based on Gmail interactions, ensuring timely follow-ups and enhancing customer relationships.

How to Build the Keap → Gmail Sync

In Keap, set up a Standard Webhook to trigger on the 'Contact Created' event. This webhook should send a POST request to your designated endpoint with the contact's details.
Configure your server to listen for incoming POST requests at the specified endpoint (e.g., https://your-server.com/keap-webhook). The payload should include fields like 'firstName', 'lastName', and 'email'.
Extract the 'email' field from the incoming payload to prepare it for the next step.
Use the Gmail REST API to insert a new message. Construct a POST request to the endpoint https://gmail.googleapis.com/gmail/v1/users/me/messages/send.
In the body of the POST request, format the email message using the extracted contact details, ensuring to set the 'to' field with the extracted 'email' and include a subject and body content as needed.
Test the entire flow by creating a new contact in Keap and verifying that an email is sent through Gmail with the correct details.

Developer Warnings & API Gotchas

Ensure that the email format in the payload matches Gmail's requirements; otherwise, the email may not be sent.
Be cautious with the field mappings between Keap and Gmail; missing fields in the payload can lead to incomplete email messages.
When handling multiple contacts, ensure your webhook can handle concurrent requests to avoid data collisions or overwrites.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Keap... Get Affiliates

Do this in Gmail Add Label to Email
When this happens in Keap... Get Companies

Do this in Gmail Archive Email
When this happens in Keap... Get Contact

Do this in Gmail Create Draft
When this happens in Keap... Get Custom Fields

Do this in Gmail Create Draft (Legacy)
When this happens in Keap... Get Tags

Do this in Gmail Create Draft Reply

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I can see you're looking at mapping Keap to Gmail. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?