Automate Jobber & Gmail

Stop paying for mismatched spreadsheets. Sync data between Jobber and Gmail in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Jobber"]
        T1(["Client Updated"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[Webhook
Listener] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Gmail"]
        A1(["Add Label to Email"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Jobber and Gmail operate independently, field service teams often face delayed communication regarding job updates. For instance, if a technician completes a job and updates the status in Jobber, that information may not reach the scheduling team in Gmail until hours later. This lag can result in missed appointments or double bookings, as the scheduling team relies on manual checks of Jobber for updates. Consequently, team members waste valuable time cross-referencing job statuses and sending follow-up emails to confirm details, leading to frustration and potential revenue loss.

Top Ways to Automate Jobber & Gmail

Automated Job Updates: Instantly notify clients via Gmail when a job status changes in Jobber, ensuring they are always informed and reducing the need for follow-up calls.
Seamless Appointment Scheduling: Automatically sync job appointments from Jobber to your Gmail calendar, eliminating double bookings and ensuring your team is always on schedule.
Streamlined Client Communication: Create automated email templates in Gmail that pull client information from Jobber, allowing for personalized, timely communication without manual input.

How to Build the Jobber → Gmail Sync

In Jobber, configure a webhook to trigger on the 'Job Completed' event. Set the webhook URL to your integration endpoint that will handle incoming data.
In your integration endpoint, listen for incoming POST requests from Jobber. The payload will include job details such as job ID, client information, and completion status.
Extract the relevant data from the Jobber webhook payload, particularly the job ID and client email address.
Construct a POST request to the Gmail API 'users.messages.send' endpoint, using the extracted client email as the recipient. Include the job completion details in the email body.
Send the constructed email via the Gmail API, ensuring you handle any authentication tokens required for the API call.

Developer Warnings & API Gotchas

Ensure that the email body formatting adheres to Gmail's requirements; otherwise, the email may not render correctly or may be flagged as spam.
Be cautious with the data types in the Jobber webhook payload; for example, the job ID may be an integer while the email address is a string, requiring careful handling to avoid type mismatches.
When constructing the POST request to Gmail, ensure that the 'Content-Type' header is set to 'application/json' to avoid issues with data interpretation.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Jobber... Client Updated

Do this in Gmail Add Label to Email
When this happens in Jobber... Invoice Updated

Do this in Gmail Archive Email
When this happens in Jobber... Job Closed

Do this in Gmail Create Draft
When this happens in Jobber... Job Completed

Do this in Gmail Create Draft (Legacy)
When this happens in Jobber... Job Updated

Do this in Gmail Create Draft Reply

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I can see you're looking at mapping Jobber to Gmail. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?