Automate Housecall Pro & Google Calendar

Stop paying for mismatched spreadsheets. Sync data between Housecall Pro and Google Calendar in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Housecall Pro"]
        T1(["New Completed Job"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[Webhook
Listener] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Google Calendar"]
        A1(["Add Attendees to Event"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Housecall Pro and Google Calendar operate independently, appointment scheduling becomes chaotic. For instance, if a technician books a job in Housecall Pro, that information may not reflect in Google Calendar, leading to double bookings. This results in wasted hours for the dispatch team who must manually cross-reference schedules, leading to frustrated clients and technicians alike. The lack of integration means that updates to job statuses are not communicated, causing confusion about job completion times.

Top Ways to Automate Housecall Pro & Google Calendar

Automated Appointment Sync: Instantly sync appointments created in Housecall Pro with Google Calendar, ensuring that your schedule is always up-to-date and accessible from anywhere.
Real-Time Notifications: Receive automatic notifications for any changes made to appointments in either platform, reducing the risk of missed appointments and enhancing team communication.
Streamlined Customer Reminders: Automatically send reminders to customers about upcoming appointments, improving attendance rates and enhancing customer satisfaction without manual effort.

How to Build the Housecall Pro → Google Calendar Sync

Set up a webhook in Housecall Pro to listen for the 'Job Created' event. This webhook will trigger every time a new job is scheduled.
In the webhook configuration, ensure to extract the following payload data: job_id, customer_name, job_date, and job_time.
Use the extracted data to format a POST request to the Google Calendar API endpoint https://www.googleapis.com/calendar/v3/calendars/primary/events.
In the POST request, include the necessary headers for authorization (Bearer token) and content type (application/json).
Construct the JSON body of the request to include the event details: { 'summary': customer_name, 'start': { 'dateTime': job_date + 'T' + job_time + ':00' }, 'end': { 'dateTime': job_date + 'T' + job_time + ':00', 'duration': 'PT1H' } }.
Test the integration to ensure that new jobs in Housecall Pro appear as events in Google Calendar.

Developer Warnings & API Gotchas

Ensure that the job_time is in the correct timezone format before sending it to Google Calendar; otherwise, events may appear at the wrong time.
Be mindful of the data types; the Google Calendar API expects dateTime fields in ISO 8601 format, which must be strictly adhered to for successful event creation.
If a job is rescheduled in Housecall Pro, ensure that the webhook is set up to handle 'Job Updated' events to prevent duplicate entries in Google Calendar.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Housecall Pro... New Completed Job

Do this in Google Calendar Add Attendee(s) to Event
When this happens in Housecall Pro... New Scheduled Job

Do this in Google Calendar Create Calendar

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I can see you're looking at mapping Housecall Pro to Google Calendar. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?