SyncMatrix.
Google Forms logo + Procore logo

Automate Google Forms & Procore

Stop paying for mismatched spreadsheets. Sync data between Google Forms and Procore in real-time, so you can manage your operations without the busywork.

Get This Workflow Built
Custom API Integration
Secure Data Transfer
Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Google Forms"]
        T1(["Fetch Custom Actions"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Procore"]
        A1(["Create Bid Board Project"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff
When Google Forms is not integrated with Procore, project managers often face delays in updating project timelines. For instance, when a team submits a change order via Google Forms, the data must be manually entered into Procore, leading to potential transcription errors. This results in discrepancies in budget tracking and project schedules, wasting valuable time for the project management team who must cross-reference data between the two systems to ensure accuracy.

Top Ways to Automate Google Forms & Procore

  • Automated Data Transfer: Instantly transfer responses from Google Forms directly into Procore, eliminating manual data entry and reducing the risk of errors.
  • Real-Time Notifications: Set up automated alerts in Procore for new form submissions, ensuring that project managers and team members are always informed and can act swiftly.
  • Centralized Reporting: Generate comprehensive reports that combine data from both platforms, providing stakeholders with a holistic view of project progress and performance metrics.

How to Build the Google Forms → Procore Sync

  1. In Google Forms, set up a webhook to trigger on form submission. Use the standard webhook URL to listen for POST requests.
  2. Configure the webhook to send a payload containing the necessary fields such as 'change_order_id', 'description', 'amount', and 'submitted_by'.
  3. In your integration platform, listen for the webhook event from Google Forms. Capture the incoming JSON payload.
  4. Extract the relevant data fields from the payload: 'change_order_id', 'description', 'amount', and 'submitted_by'.
  5. Use the Procore REST API endpoint POST /change_orders to create a new change order.
  6. Construct the JSON body for the POST request to Procore with the extracted data: { "change_order": { "id": "{change_order_id}", "description": "{description}", "amount": {amount}, "submitted_by": "{submitted_by}" } }.
  7. Send the POST request to Procore and confirm the response to ensure the change order was created successfully.

Developer Warnings & API Gotchas

  • Ensure that the field names in the Google Forms payload match the expected field names in the Procore API. A mismatch can lead to failed API requests.
  • Procore requires specific data types for fields such as 'amount'. If the Google Forms input is not validated to match these types, the API will return an error.
  • Be cautious of the 'submitted_by' field; if it does not correspond to a valid user in Procore, the change order will not be associated correctly, leading to accountability issues.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

  • When this happens in Google Forms... Fetch Custom Actions
    Do this in Procore Create Bid Board Project
  • When this happens in Google Forms... List Forms
    Do this in Procore Create Budget Change
  • When this happens in Google Forms... New Form Response
    Do this in Procore Create Budget Line Item
  • When this happens in Google Forms... New or Updated Form Response
    Do this in Procore Create Call Log

SyncMatrix Experts

Available for Hire

We are an AI-powered automation team. We build custom, reliable API workflows that eliminate manual data entry.

Speak with an Integration Architect

We build custom API workflows that don't hit rate limits.

I can see you're looking at mapping Google Forms to Procore. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?