Automate Google Drive & Asana

Stop paying for mismatched spreadsheets. Sync data between Google Drive and Asana in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Google Drive"]
        T1(["Fetch Custom Actions"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Asana"]
        A1(["Add Tag to Task"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Google Drive and Asana are not integrated, project managers often face the issue of manually updating task attachments. For instance, if a team member uploads a new document to a Google Drive folder, the project manager must manually locate that document and update the corresponding Asana task with the new link. This leads to potential miscommunication, as the team may be referencing outdated documents, wasting hours of productive time. The marketing team, in particular, finds this tedious, as they frequently need to ensure that all assets are up-to-date for campaign tracking.

Top Ways to Automate Google Drive & Asana

Automatic Task Creation: Instantly create Asana tasks from new Google Drive files, ensuring your team is always aligned with the latest project documents.
Real-Time File Updates: Automatically attach the most recent Google Drive files to relevant Asana tasks, eliminating the risk of using outdated versions and enhancing collaboration.
Centralized Notifications: Receive automatic notifications in Asana whenever changes are made to linked Google Drive files, keeping your team informed and responsive to updates.

How to Build the Google Drive → Asana Sync

Set up a webhook in Google Drive to listen for the 'file.create' event. This will trigger whenever a new file is uploaded.
Configure the webhook to send a payload to your integration server. The payload should include the 'fileId' and 'fileName' of the newly created document.
On your integration server, extract the 'fileId' and 'fileName' from the incoming webhook payload.
Use the Google Drive API to retrieve the file's sharing link by making a GET request to the endpoint: https://www.googleapis.com/drive/v3/files/{fileId}?fields=webViewLink.
Once you have the sharing link, prepare a POST request to the Asana API to update the relevant task. Use the endpoint: https://app.asana.com/api/1.0/tasks/{taskId}/addAttachment.
Include the file's sharing link in the request body, ensuring to set the 'name' parameter to the 'fileName' you extracted earlier.

Developer Warnings & API Gotchas

Ensure that the Google Drive file permissions are set correctly; otherwise, the Asana task may link to a document that team members cannot access.
Be cautious with the 'taskId' in Asana; if the file is uploaded but the corresponding task does not exist or is incorrectly referenced, the API call will fail, leading to lost attachments.
When extracting the 'webViewLink', verify that the file is not in a 'trashed' state, as this will result in a null link being sent to Asana.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Google Drive... Fetch Custom Actions

Do this in Asana Add Tag to Task
When this happens in Google Drive... List Drives

Do this in Asana Add Task to Section of Project
When this happens in Google Drive... New File

Do this in Asana Add Task to Section of Project (Legacy)
When this happens in Google Drive... New File in Folder

Do this in Asana Attach File
When this happens in Google Drive... New File in Folder (Legacy)

Do this in Asana Create Comment/Story

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I can see you're looking at mapping Google Drive to Asana. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?