Automate Google Calendar & Procore

Stop paying for mismatched spreadsheets. Sync data between Google Calendar and Procore in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Google Calendar"]
        T1(["Event Cancelled"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Procore"]
        A1(["Create Bid Board Project"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Google Calendar and Procore are not integrated, project managers often find themselves manually entering meeting schedules into Procore after they are created in Google Calendar. This leads to lost time and potential errors, such as incorrect dates or details being entered. For instance, if a meeting scheduled in Google Calendar is set for a site visit but not logged in Procore, team members may arrive at the wrong time or location, causing delays and wasted resources.

Top Ways to Automate Google Calendar & Procore

Automated Event Syncing: Instantly sync project timelines and meetings from Procore to Google Calendar, ensuring all team members are on the same page and reducing the risk of scheduling conflicts.
Real-Time Notifications: Receive automated alerts in Google Calendar for any updates or changes made in Procore, keeping your team informed and responsive to project developments.
Task Management Integration: Automatically create calendar events for key milestones and deadlines from Procore tasks, allowing for better time management and prioritization among team members.

How to Build the Google Calendar → Procore Sync

Set up a webhook in Google Calendar to listen for the 'event.created' trigger. This will notify you whenever a new event is added.
Configure the webhook to send a JSON payload containing relevant event details such as 'summary', 'start', and 'end' times.
In your server, create an endpoint to receive the webhook data. Extract the 'summary', 'start', and 'end' fields from the incoming payload.
Use the Procore REST API to insert the event into Procore. Make a POST request to the '/projects/{project_id}/schedule' endpoint with the extracted data formatted as per Procore's requirements.
Ensure that the 'start' and 'end' times are converted to the correct timezone format required by Procore before sending the API request.

Developer Warnings & API Gotchas

Be cautious of the timezone differences between Google Calendar and Procore. Ensure that the 'start' and 'end' times are converted correctly to avoid scheduling conflicts.
When extracting the 'summary' field, be aware of character limits in Procore. If the event title exceeds these limits, the API call will fail.
Double-check the project_id used in the Procore API call; using an incorrect ID will result in data being posted to the wrong project.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Google Calendar... Event Cancelled

Do this in Procore Create Bid Board Project
When this happens in Google Calendar... Event Ended

Do this in Procore Create Budget Change
When this happens in Google Calendar... Event Ended (Legacy)

Do this in Procore Create Budget Line Item
When this happens in Google Calendar... Event Start

Do this in Procore Create Call Log
When this happens in Google Calendar... Fetch Custom Actions

Do this in Procore Create Catalog Item

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I can see you're looking at mapping Google Calendar to Procore. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?