Automate Google Calendar & Acuity Scheduling

Stop paying for mismatched spreadsheets. Sync data between Google Calendar and Acuity Scheduling in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Google Calendar"]
        T1(["Event Cancelled"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Acuity Scheduling"]
        A1(["Add Blocked Off Time"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Google Calendar and Acuity Scheduling operate independently, the scheduling team often faces double bookings. For instance, if an appointment is made in Acuity but not reflected in Google Calendar, the sales team may schedule a meeting at the same time, leading to lost client trust. The operations team wastes hours each week reconciling schedules, manually cross-referencing appointments, and updating both systems to ensure accuracy, which detracts from their core responsibilities.

Top Ways to Automate Google Calendar & Acuity Scheduling

Seamless Appointment Sync: Automatically sync appointments between Google Calendar and Acuity Scheduling to ensure that your availability is always up-to-date, eliminating the risk of double bookings.
Real-Time Notifications: Receive instant notifications for new bookings, cancellations, or rescheduling, allowing you to stay informed and responsive without having to check multiple platforms.
Centralized Reporting: Generate comprehensive reports that consolidate data from both platforms, providing insights into your scheduling patterns and helping you make informed business decisions.

How to Build the Google Calendar → Acuity Scheduling Sync

Set up a webhook in Google Calendar to listen for the 'events.insert' trigger. This will notify your integration when a new event is created.
Configure the webhook to send a payload containing the event details, specifically the 'summary', 'start', and 'end' times.
Use a server-side script to receive the webhook payload. Extract the relevant data: event.summary, event.start.dateTime, and event.end.dateTime.
Make a POST request to the Acuity Scheduling REST API endpoint https://acuityscheduling.com/api/v1/appointments.
In the POST request, include the extracted data in the body as JSON, ensuring to map event.summary to name, event.start.dateTime to start, and event.end.dateTime to end.

Developer Warnings & API Gotchas

Ensure that the time zone in Google Calendar matches the time zone settings in Acuity Scheduling; discrepancies can lead to incorrect appointment times.
When extracting the event data, confirm that the 'start' and 'end' times are in ISO 8601 format; otherwise, the Acuity API may reject the request.
Be cautious of overlapping events; if two events are created simultaneously, the webhook may trigger multiple times, resulting in duplicate entries in Acuity Scheduling.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Google Calendar... Event Cancelled

Do this in Acuity Scheduling Add Blocked Off Time
When this happens in Google Calendar... Event Ended

Do this in Acuity Scheduling Add Coupon Code
When this happens in Google Calendar... Event Ended (Legacy)

Do this in Acuity Scheduling Add Package Code
When this happens in Google Calendar... Event Start

Do this in Acuity Scheduling Add or Update Client

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I can see you're looking at mapping Google Calendar to Acuity Scheduling. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?