Automate Gmail & Monday

Stop paying for mismatched spreadsheets. Sync data between Gmail and Monday in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Gmail"]
        T1(["List Aliases"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Monday"]
        A1(["Archive Board"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Gmail and Monday are not integrated, project managers often find themselves manually copying email details into Monday boards. For instance, an email containing project updates may have critical information such as deadlines and task assignments, which need to be entered into Monday. This manual entry results in lost data accuracy, as team members may forget to capture key points, leading to miscommunication and project delays. The operations team spends hours each week on this redundant task, diverting their focus from more strategic activities.

Top Ways to Automate Gmail & Monday

Automated Task Creation: Instantly convert important emails from Gmail into actionable tasks in Monday.com, ensuring that no critical communication is overlooked and that your team can focus on execution.
Real-Time Status Updates: Automatically sync updates from Monday.com to Gmail, keeping your team informed of project changes and deadlines without the need for constant manual checks.
Centralized Communication: Consolidate project-related emails and discussions within Monday.com, allowing for a single source of truth that enhances collaboration and minimizes miscommunication.

How to Build the Gmail → Monday Sync

Set up a webhook in Gmail to listen for new emails that match specific criteria, such as emails from a particular sender or containing specific keywords.
Configure the webhook to trigger on the 'New Email' event and ensure it sends a POST request to your designated endpoint with the email's subject, body, sender, and timestamp.
On your server, create an endpoint (e.g., /api/gmail-to-monday) to receive the webhook payload. Extract the relevant data: subject, body, from, and timestamp.
Format the extracted data into the JSON structure required by Monday's API. For example, create a new item with the extracted subject as the item name and body as the description.
Use the Monday API endpoint https://api.monday.com/v2 to POST the formatted JSON. Ensure to include the necessary headers, including your API key for authentication.
Test the integration by sending a test email that meets your criteria and verify that a new item is created in the appropriate Monday board.

Developer Warnings & API Gotchas

Ensure that the email subject does not exceed the character limit set by Monday's API; otherwise, the API call will fail, and the item will not be created.
Be cautious with the data types when mapping email fields to Monday's item fields; for instance, date formats in Gmail may differ from what Monday expects, leading to errors in item creation.
When extracting the sender's email, ensure to sanitize the input to prevent any injection attacks or malformed data being sent to Monday.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Gmail... List Aliases

Do this in Monday Archive Board
When this happens in Gmail... List Contact Groups

Do this in Monday Archive Group
When this happens in Gmail... List Messages

Do this in Monday Archive Item
When this happens in Gmail... New Attachment

Do this in Monday Create Board
When this happens in Gmail... New Conversation

Do this in Monday Create Column

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I can see you're looking at mapping Gmail to Monday. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?