Automate Gmail & Jobber

Stop paying for mismatched spreadsheets. Sync data between Gmail and Jobber in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Gmail"]
        T1(["List Aliases"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Jobber"]
        A1(["Add Note to Request"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Gmail and Jobber operate independently, field technicians often miss critical job details that arrive via email. For instance, a technician may receive a job assignment email that includes specific customer instructions, but without integration, these details must be manually copied into Jobber. This results in lost information, increased potential for errors, and wasted time as field service teams spend hours re-entering data instead of focusing on their tasks.

Top Ways to Automate Gmail & Jobber

Automated Client Follow-Ups: Instantly send follow-up emails to clients after job completion, ensuring timely communication and enhancing customer satisfaction.
Seamless Job Scheduling: Automatically create and update job schedules in Jobber based on email confirmations from clients, reducing manual entry and minimizing scheduling conflicts.
Centralized Communication Tracking: Link client emails directly to their respective jobs in Jobber, providing a comprehensive view of all communications and updates in one place.

How to Build the Gmail → Jobber Sync

Set up a webhook in Gmail to listen for new emails that match specific criteria, such as emails from your clients with a subject line containing 'Job Assignment'.
Configure the webhook to trigger on the event 'New Email Received'. This will send a payload containing the email's subject, body, and sender information.
In your webhook configuration, extract the relevant data from the email payload. You will need to parse the subject for job details and the body for customer instructions.
Use the Jobber REST API to create a new job. Make a POST request to the endpoint https://api.getjobber.com/v1/jobs.
In the POST request, include the extracted data in the following JSON format: { "title": "{extracted_job_title}", "description": "{extracted_job_description}", "client_id": "{extracted_client_id}" }. Ensure that you have mapped the email fields correctly to the Jobber fields.

Developer Warnings & API Gotchas

Be cautious with email parsing; if the job title or client ID is not consistently formatted, your extraction logic may fail, leading to incomplete job entries in Jobber.
Ensure that the Jobber API requires authentication; if your token expires, the POST request will fail, and you will need to handle this error gracefully.
When mapping email content to Jobber fields, consider the data types; for instance, ensure that numeric fields in Jobber receive numbers and not strings, or you may encounter validation errors.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Gmail... List Aliases

Do this in Jobber Add Note to Request
When this happens in Gmail... List Contact Groups

Do this in Jobber Add Tags to Client
When this happens in Gmail... List Messages

Do this in Jobber Create Client
When this happens in Gmail... New Attachment

Do this in Jobber Create Job
When this happens in Gmail... New Conversation

Do this in Jobber Create Quote

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I can see you're looking at mapping Gmail to Jobber. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?