Automate Gmail & CompanyCam

Stop paying for mismatched spreadsheets. Sync data between Gmail and CompanyCam in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Gmail"]
        T1(["List Aliases"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["CompanyCam"]
        A1(["Add Photo"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When a technician receives a photo request via Gmail, they often manually enter the photo details into CompanyCam, leading to potential data entry errors. For instance, if a photo is timestamped incorrectly or the project ID is misentered, the documentation becomes unreliable. This not only wastes the technician's time but also causes confusion for project managers who rely on accurate records for billing and reporting.

Top Ways to Automate Gmail & CompanyCam

Automated Photo Uploads: Instantly upload photos taken in CompanyCam directly to relevant Gmail threads, ensuring all project communications are centralized and easily accessible.
Streamlined Notifications: Automatically send email notifications through Gmail when new photos are added to CompanyCam, keeping your team informed in real-time and reducing the need for manual updates.
Efficient Project Summaries: Generate automated project summary emails that include recent photos and updates from CompanyCam, allowing stakeholders to stay informed without sifting through multiple platforms.

How to Build the Gmail → CompanyCam Sync

Set up a webhook in Gmail to trigger on new email messages that meet specific criteria, such as emails from a designated address or containing certain keywords.
In the webhook payload, extract relevant data fields such as 'From', 'Subject', and 'Body'. You will need to parse the email body to identify the photo request details.
Use the extracted data to construct a JSON payload that conforms to CompanyCam's API requirements, specifically for the 'Create Photo' endpoint.
Make a POST request to CompanyCam’s API at the endpoint https://api.companycam.com/v1/photos with the constructed JSON payload, ensuring to include the necessary authentication headers.
Confirm the response from CompanyCam to ensure the photo documentation was created successfully, and log any errors for troubleshooting.

Developer Warnings & API Gotchas

Ensure that the email parsing logic correctly identifies and formats the photo details; a mismatch in expected formats (e.g., date formats) can lead to failed API calls.
When constructing the JSON payload for CompanyCam, verify that all required fields are included; missing fields will result in an error response from the API.
Be cautious with the data types in the JSON payload; for example, if a numeric ID is sent as a string, it may not be accepted by CompanyCam's API.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Gmail... List Aliases

Do this in CompanyCam Add Photo
When this happens in Gmail... List Contact Groups

Do this in CompanyCam Add Project
When this happens in Gmail... List Messages

Do this in CompanyCam Add Project Label
When this happens in Gmail... New Attachment

Do this in CompanyCam Create Checklist From Template
When this happens in Gmail... New Conversation

Do this in CompanyCam Create Project

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I can see you're looking at mapping Gmail to CompanyCam. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?