Automate FreshBooks & CompanyCam

Stop paying for mismatched spreadsheets. Sync data between FreshBooks and CompanyCam in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["FreshBooks"]
        T1(["Get Account Supporting Trigger"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["CompanyCam"]
        A1(["Add Photo"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Freshbooks and CompanyCam operate in isolation, the accounting team struggles to reconcile project expenses with the corresponding photo documentation. For instance, if an invoice is generated in Freshbooks for a project, but the related images taken in CompanyCam are not linked, the finance team must manually cross-reference project IDs and image timestamps. This leads to wasted hours spent on data entry and verification, as team members sift through multiple platforms to ensure accuracy in billing and documentation.

Top Ways to Automate FreshBooks & CompanyCam

Automated Invoice Generation: Instantly create invoices in FreshBooks using project images and documentation from CompanyCam, ensuring accurate billing and timely payments.
Streamlined Project Tracking: Automatically sync project updates and photo documentation between CompanyCam and FreshBooks, providing real-time visibility into project progress and financial status.
Enhanced Client Communication: Send clients comprehensive reports that include both financial data and visual documentation, improving transparency and fostering stronger client relationships.

How to Build the FreshBooks → CompanyCam Sync

Set up a webhook in Freshbooks to listen for the 'Invoice Created' event. Use the endpoint: https://api.freshbooks.com/accounting/account/{account_id}/invoices/invoices.
In the webhook payload, extract the following data: invoice_id, client_id, and amount.
Prepare a POST request to CompanyCam's API to create a new project entry. Use the endpoint: https://api.companycam.com/v1/projects.
In the POST request body, include the extracted invoice_id as a reference in the description field, and include client_id to associate the project with the correct client.
Ensure to include the amount as a custom field in the CompanyCam project to maintain financial visibility.

Developer Warnings & API Gotchas

Be cautious with the data types when mapping amount from Freshbooks to CompanyCam; ensure it is formatted as a decimal to avoid API errors.
When extracting client_id, verify that it corresponds to an existing client in CompanyCam; otherwise, the project creation will fail.
Double-check the webhook URL in Freshbooks; if it’s misconfigured, you won't receive any events, leading to missed data synchronization.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in FreshBooks... Get Account (Supporting Trigger)

Do this in CompanyCam Add Photo
When this happens in FreshBooks... Get Bill (Supporting Trigger)

Do this in CompanyCam Add Project
When this happens in FreshBooks... Get Categories (Supporting Trigger)

Do this in CompanyCam Add Project Label
When this happens in FreshBooks... Get Client (Supporting Trigger)

Do this in CompanyCam Create Checklist From Template
When this happens in FreshBooks... Get Gateway (Supporting Trigger)

Do this in CompanyCam Create Project

SyncMatrix Experts

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I can see you're looking at mapping FreshBooks to CompanyCam. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?