SyncMatrix.
Dropbox logo + Procore logo

Automate Dropbox & Procore

Stop paying for mismatched spreadsheets. Sync data between Dropbox and Procore in real-time, so you can manage your operations without the busywork.

Get This Workflow Built
Custom API Integration
Secure Data Transfer
Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Dropbox"]
        T1(["Empty DD"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Procore"]
        A1(["Create Bid Board Project"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff
When Dropbox and Procore operate independently, project teams face significant delays in accessing the latest project documents. For instance, if a construction manager uploads a new blueprint to Dropbox, the field team may continue using outdated versions unless someone manually checks Dropbox and updates Procore. This results in wasted hours as team members sift through files to find the correct version, leading to potential errors in execution and costly rework.

Top Ways to Automate Dropbox & Procore

  • Automated Document Sync: Ensure that all project documents stored in Dropbox are automatically updated in Procore, eliminating version discrepancies and ensuring that team members always access the latest files.
  • Streamlined Task Management: Automatically create tasks in Procore based on file uploads to Dropbox, allowing teams to seamlessly transition from document storage to actionable project management without manual data entry.
  • Real-Time Notifications: Receive instant alerts in Procore when new files are added or existing files are modified in Dropbox, keeping all stakeholders informed and aligned on project developments.

How to Build the Dropbox → Procore Sync

  1. Set up a webhook in Dropbox to listen for new file uploads. Use the endpoint /api/webhooks to create a webhook that triggers on file.created.
  2. In the webhook payload, extract the id and path_display fields to identify the new file and its location.
  3. Use the extracted id to call the Dropbox API at /files/get_metadata to retrieve the file's details, including name and url.
  4. Prepare a JSON payload for Procore's REST API. Include the necessary fields such as name, url, and any associated project identifiers.
  5. POST the prepared JSON payload to Procore's endpoint /vapid/projects/{project_id}/documents to insert the new document into the appropriate project.

Developer Warnings & API Gotchas

  • Ensure that the project_id used in the Procore API call matches the project associated with the uploaded file in Dropbox; mismatches can lead to documents being uploaded to the wrong project.
  • Be cautious about file naming conventions; if the same file name is used for different uploads, Procore may overwrite existing documents, leading to data loss.
  • When extracting the url from Dropbox, verify that it is publicly accessible if Procore requires external links; otherwise, the document may not be viewable by team members.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

  • When this happens in Dropbox... Empty DD
    Do this in Procore Create Bid Board Project
  • When this happens in Dropbox... Fetch Custom Actions
    Do this in Procore Create Budget Change
  • When this happens in Dropbox... New File in Folder
    Do this in Procore Create Budget Line Item
  • When this happens in Dropbox... New Folder
    Do this in Procore Create Call Log
  • When this happens in Dropbox... New or Updated File
    Do this in Procore Create Catalog Item

SyncMatrix Experts

Available for Hire

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I can see you're looking at mapping Dropbox to Procore. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?