Automate Calendly & Typeform

Stop paying for mismatched spreadsheets. Sync data between Calendly and Typeform in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Calendly"]
        T1(["Active Scheduled Events Dropdown"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Typeform"]
        A1(["Create an Empty Form"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Calendly and Typeform operate independently, the scheduling data from Calendly often fails to populate the corresponding Typeform entries, leading to missed appointments and incomplete records. For instance, if a user schedules a meeting via Calendly, the details such as the user's name, email, and appointment time may not automatically transfer to Typeform, requiring the sales team to manually input this data. This manual entry not only consumes valuable time but also increases the risk of human error, resulting in potential miscommunication with clients.

Top Ways to Automate Calendly & Typeform

Automated Lead Capture: Instantly transfer responses from Typeform directly into your Calendly scheduling system, ensuring that every lead is captured and followed up on without manual intervention.
Streamlined Appointment Scheduling: Automatically create and send personalized Calendly links based on Typeform responses, allowing users to book appointments at their convenience while reducing back-and-forth communication.
Enhanced Reporting and Analytics: Consolidate data from both platforms to generate comprehensive reports that provide insights into user engagement and scheduling patterns, enabling data-driven decision-making.

How to Build the Calendly → Typeform Sync

In Calendly, navigate to the 'Integrations' section and set up a Standard Webhook to trigger on 'Invitee Created'. Use the endpoint https://your-server.com/webhooks/calendly to receive the event.
Configure the webhook to send a payload that includes the invitee's email, name, and event details.
On your server, create an endpoint at /webhooks/calendly that listens for incoming POST requests from Calendly.
Extract the relevant data from the incoming payload, specifically event.payload.invitee.email, event.payload.invitee.name, and event.payload.event.start_time.
Prepare a POST request to Typeform's REST API at https://api.typeform.com/forms/{form_id}/responses with the extracted data formatted in the required JSON structure.
Ensure to include the necessary headers for authentication, specifically the Authorization: Bearer YOUR_TYPEFORM_API_KEY.
Test the integration by scheduling a meeting in Calendly and verifying that the data appears correctly in Typeform.

Developer Warnings & API Gotchas

Ensure that the data types match between Calendly and Typeform; for example, if Typeform expects a date in a specific format, the start time from Calendly must be formatted accordingly.
Be cautious of duplicate entries in Typeform if the same invitee schedules multiple meetings; implement logic to check for existing responses based on the invitee's email before creating a new entry.
Verify that the Typeform API key has the correct permissions to insert data; insufficient permissions can lead to failed API calls without clear error messages.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Calendly... Active Scheduled Events Dropdown

Do this in Typeform Create an Empty Form
When this happens in Calendly... Contact Created

Do this in Typeform Duplicates an Existing Form
When this happens in Calendly... Contact Deleted

Do this in Typeform Update Dropdown, Multiple Choice or Ranking Question Options

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I can see you're looking at mapping Calendly to Typeform. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?