Automate Calendly & Jobber

Stop paying for mismatched spreadsheets. Sync data between Calendly and Jobber in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Calendly"]
        T1(["Active Scheduled Events Dropdown"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Jobber"]
        A1(["Add Note to Request"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Calendly and Jobber operate independently, scheduling conflicts arise that frustrate field service teams. For instance, if a client books an appointment through Calendly, the scheduling details, such as date and time, may not automatically populate in Jobber. This results in service technicians wasting time manually checking their schedules against the Calendly bookings, leading to double bookings or missed appointments. The operations team spends hours reconciling discrepancies, ultimately affecting customer satisfaction and operational efficiency.

Top Ways to Automate Calendly & Jobber

Automated Appointment Scheduling: Streamline your scheduling process by automatically syncing appointments from Calendly to Jobber, eliminating the risk of double bookings and ensuring your field service team is always informed of their schedules.
Real-Time Job Updates: Instantly update job statuses in Jobber when appointments are confirmed or rescheduled in Calendly, ensuring that your team has the latest information and can respond promptly to customer needs.
Comprehensive Reporting: Generate insightful reports that combine data from both platforms, allowing you to analyze appointment trends and field service performance, ultimately driving better decision-making and operational improvements.

How to Build the Calendly → Jobber Sync

In Calendly, set up a webhook to trigger on the 'invitee.created' event. This webhook will send a POST request to your designated endpoint.
Configure the webhook to send the following payload: { "event": { "start_time": "{{event.start_time}}", "end_time": "{{event.end_time}}", "invitee_email": "{{invitee.email}}" } }.
On your server, create an endpoint (e.g., /api/schedule) to receive the webhook data from Calendly.
In your endpoint handler, extract the 'start_time', 'end_time', and 'invitee_email' from the incoming request body.
Use the Jobber REST API to create a new job by sending a POST request to https://api.getjobber.com/v1/jobs with the following JSON payload: { "job": { "start_time": "[start_time]", "end_time": "[end_time]", "client_email": "[invitee_email]" } }, replacing placeholders with the extracted values.
Verify the response from Jobber to ensure the job was created successfully and handle any errors accordingly.

Developer Warnings & API Gotchas

Ensure that the time zone of the 'start_time' and 'end_time' from Calendly matches the time zone expected by Jobber; mismatches can lead to incorrect scheduling.
Jobber requires specific fields for job creation; if any required fields are missing from the payload, the API will return an error, so validate your data before sending.
Be cautious with the data types; for example, 'start_time' and 'end_time' must be in ISO 8601 format, or Jobber will reject the request.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Calendly... Active Scheduled Events Dropdown

Do this in Jobber Add Note to Request
When this happens in Calendly... Contact Created

Do this in Jobber Add Tags to Client
When this happens in Calendly... Contact Deleted

Do this in Jobber Create Client
When this happens in Calendly... Contact Updated

Do this in Jobber Create Job
When this happens in Calendly... Event Canceled

Do this in Jobber Create Quote

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I can see you're looking at mapping Calendly to Jobber. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?