Automate Calendly & Google Calendar

Stop paying for mismatched spreadsheets. Sync data between Calendly and Google Calendar in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Calendly"]
        T1(["Active Scheduled Events Dropdown"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Google Calendar"]
        A1(["Add Attendees to Event"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Calendly and Google Calendar operate independently, scheduling conflicts often arise due to missed updates. For instance, if a meeting is canceled in Calendly, that change may not reflect in Google Calendar, leading to double bookings. The sales team, relying on accurate calendar entries, spends excessive time manually checking and reconciling schedules, which detracts from their productivity and can result in lost opportunities.

Top Ways to Automate Calendly & Google Calendar

Automatic Event Syncing: Instantly sync all scheduled events from Calendly to Google Calendar, ensuring that your availability is always up-to-date and preventing double bookings.
Real-Time Notifications: Receive immediate alerts for new appointments and changes, allowing you to stay informed and manage your time effectively without manual checks.
Streamlined Rescheduling: Effortlessly update appointments across both platforms with a single action, reducing the risk of errors and enhancing client satisfaction through clear communication.

How to Build the Calendly → Google Calendar Sync

In your Calendly account, navigate to the 'Integrations' section and set up a Standard Webhook. Use the endpoint https://your-webhook-url.com/callback to listen for the event.scheduled and event.canceled triggers.
For the event.scheduled trigger, extract the payload data, specifically the event.start_time, event.end_time, and event.invitee.email.
Next, configure your server to handle the incoming webhook data. Upon receiving a scheduled event, construct a POST request to Google Calendar's API endpoint https://www.googleapis.com/calendar/v3/calendars/primary/events.
In the POST request, include a JSON body with the extracted data: { "summary": "Meeting with {invitee.email}", "start": { "dateTime": "{event.start_time}" }, "end": { "dateTime": "{event.end_time}" } }.
For the event.canceled trigger, extract the event.id and send a DELETE request to https://www.googleapis.com/calendar/v3/calendars/primary/events/{event.id} to remove the canceled meeting from Google Calendar.

Developer Warnings & API Gotchas

Ensure that the event.id from Calendly matches the event ID format expected by Google Calendar, as discrepancies can lead to failed DELETE requests.
When constructing the POST request to Google Calendar, confirm that the start_time and end_time are in the correct ISO 8601 format; otherwise, Google Calendar will reject the event creation.
Be aware that if multiple events are scheduled in quick succession, your webhook may receive overlapping requests, which could lead to race conditions if not handled properly.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Calendly... Active Scheduled Events Dropdown

Do this in Google Calendar Add Attendee(s) to Event
When this happens in Calendly... Contact Created

Do this in Google Calendar Create Calendar
When this happens in Calendly... Contact Deleted

Do this in Google Calendar Create Detailed Event
When this happens in Calendly... Contact Updated

Do this in Google Calendar Delete Event
When this happens in Calendly... Event Canceled

Do this in Google Calendar Move Event to Another Calendar

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I can see you're looking at mapping Calendly to Google Calendar. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?