SyncMatrix.
Asana logo + Procore logo

Automate Asana & Procore

Stop paying for mismatched spreadsheets. Sync data between Asana and Procore in real-time, so you can manage your operations without the busywork.

Get This Workflow Built
Custom API Integration
Secure Data Transfer
Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Asana"]
        T1(["Completed Task"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Procore"]
        A1(["Create Bid Board Project"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff
When Asana and Procore operate independently, project managers often face delays in updating task statuses. For instance, if a construction task in Procore is marked as complete, the corresponding Asana task remains unchanged, leading to confusion among team members. This results in manual data entry where project coordinators must cross-check both platforms, wasting hours each week to ensure that tasks are accurately reflected across both systems.

Top Ways to Automate Asana & Procore

  • Automated Task Synchronization: Effortlessly sync tasks between Asana and Procore, ensuring that project updates in one platform automatically reflect in the other, reducing manual data entry and minimizing errors.
  • Real-Time Progress Tracking: Instantly update project statuses across both platforms, providing stakeholders with a unified view of progress and enabling timely decision-making based on accurate data.
  • Streamlined Resource Management: Automatically allocate resources in Procore based on task assignments in Asana, optimizing workforce utilization and ensuring that teams are always aligned with project requirements.

How to Build the Asana → Procore Sync

  1. Set up a Standard Webhook in Asana to listen for task updates. Use the endpoint https://app.asana.com/api/1.0/webhooks to create a webhook that triggers on task completion.
  2. In the webhook payload, extract the task ID and the updated status from the data object.
  3. Configure a listener on your server to receive the webhook payload from Asana. Ensure it captures the task ID and status accurately.
  4. Use the Procore REST API to insert the updated task status. Make a POST request to https://api.procore.com/vapid/projects/{project_id}/tasks with the extracted task ID and new status.
  5. Map the Asana task ID to the corresponding Procore task ID to ensure the correct task is updated. This may require maintaining a mapping table if IDs do not match directly.

Developer Warnings & API Gotchas

  • Ensure that the task IDs from Asana and Procore are correctly mapped. If the IDs differ, updates may be applied to the wrong tasks, causing further confusion.
  • Be cautious with the data types in the payload. Asana might send a string for task status, while Procore may expect an integer. Validate and convert data types before making the API call.
  • Test the webhook thoroughly. If the listener is down or misconfigured, updates will not be relayed, leading to outdated task information in Procore.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

  • When this happens in Asana... Completed Task
    Do this in Procore Create Bid Board Project
  • When this happens in Asana... Empty List
    Do this in Procore Create Budget Change
  • When this happens in Asana... Empty Listing (Dynamic Dropdown)
    Do this in Procore Create Budget Line Item
  • When this happens in Asana... Fetch Custom Actions
    Do this in Procore Create Call Log
  • When this happens in Asana... List Projects
    Do this in Procore Create Catalog Item

SyncMatrix Experts

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I can see you're looking at mapping Asana to Procore. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?