SyncMatrix.
Asana logo + Google Calendar logo

Automate Asana & Google Calendar

Stop paying for mismatched spreadsheets. Sync data between Asana and Google Calendar in real-time, so you can manage your operations without the busywork.

Get This Workflow Built
Custom API Integration
Secure Data Transfer
Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Asana"]
        T1(["Completed Task"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Google Calendar"]
        A1(["Add Attendees to Event"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff
When Asana tasks are created or updated, the project deadlines and associated events are not automatically reflected in Google Calendar. This leads to project managers manually entering task due dates into Google Calendar, resulting in missed deadlines and confusion. For example, if a team member updates a task in Asana to be due next week, the project manager must remember to manually adjust the corresponding event in Google Calendar, wasting valuable time and risking oversight.

Top Ways to Automate Asana & Google Calendar

  • Automatic Task Creation: Instantly create Asana tasks from Google Calendar events, ensuring that every meeting outcome is tracked and actionable without manual entry.
  • Real-Time Deadline Updates: Automatically sync Asana due dates with Google Calendar, providing your team with up-to-date visibility on project timelines and reducing the risk of missed deadlines.
  • Centralized Notifications: Receive consolidated notifications for task deadlines and calendar events in one place, streamlining communication and enhancing team collaboration.

How to Build the Asana → Google Calendar Sync

  1. Set up a webhook in Asana to listen for task creation and updates. Use the endpoint https://app.asana.com/api/1.0/webhooks to create a webhook for the specific project.
  2. In the webhook payload, extract the due_on and name fields from the task data.
  3. Use the Google Calendar API to create or update an event. The endpoint for this is https://www.googleapis.com/calendar/v3/calendars/primary/events.
  4. Construct the POST request with the extracted name as the event summary and due_on as the start.dateTime field in the event body.
  5. Ensure that the event is set to update if it already exists by checking for an existing event ID in Google Calendar.

Developer Warnings & API Gotchas

  • Ensure that the due_on field in Asana is in the correct ISO 8601 format when sending the data to Google Calendar; otherwise, the event may not be created correctly.
  • If multiple tasks are updated at once in Asana, the webhook may trigger multiple times, leading to duplicate events in Google Calendar unless you implement a deduplication logic based on the task ID.
  • Be cautious with time zones; if the Asana task is created in a different time zone than the Google Calendar, it may result in events appearing at incorrect times.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

  • When this happens in Asana... Completed Task
    Do this in Google Calendar Add Attendee(s) to Event
  • When this happens in Asana... Empty List
    Do this in Google Calendar Create Calendar
  • When this happens in Asana... Empty Listing (Dynamic Dropdown)
    Do this in Google Calendar Create Detailed Event
  • When this happens in Asana... Fetch Custom Actions
    Do this in Google Calendar Delete Event
  • When this happens in Asana... List Projects
    Do this in Google Calendar Move Event to Another Calendar

SyncMatrix Experts

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I can see you're looking at mapping Asana to Google Calendar. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?