Automate Asana & Acuity Scheduling

Stop paying for mismatched spreadsheets. Sync data between Asana and Acuity Scheduling in real-time, so you can manage your operations without the busywork.

Get This Workflow Built

Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Asana"]
        T1(["Completed Task"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Acuity Scheduling"]
        A1(["Add Blocked Off Time"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Asana and Acuity Scheduling operate independently, project managers often face significant issues with scheduling meetings for tasks. For instance, if a task in Asana is marked as complete but the corresponding meeting in Acuity is not updated, team members may end up attending meetings that are no longer relevant, wasting valuable time. Additionally, the manual process of cross-referencing task statuses and scheduling updates can lead to errors, such as double-booking resources or missing critical deadlines, as project coordinators spend hours reconciling information between the two platforms.

Top Ways to Automate Asana & Acuity Scheduling

Automated Task Creation: Instantly create Asana tasks from new appointments booked in Acuity Scheduling, ensuring your team is always aligned with client commitments.
Real-Time Updates: Automatically sync changes in Acuity appointments to Asana, keeping your project timelines accurate and preventing scheduling conflicts.
Centralized Reporting: Generate comprehensive reports that combine project progress from Asana and appointment data from Acuity, providing insights that drive informed decision-making.

How to Build the Asana → Acuity Scheduling Sync

In Asana, set up a Standard Webhook to listen for the 'task.completed' event. This will trigger whenever a task is marked as complete.
Configure the webhook to send a payload to your server endpoint, which should include the task ID, task name, and any relevant due dates.
On your server, extract the necessary data from the webhook payload. For example, retrieve the 'task.id' and 'task.name' fields.
Using the Acuity Scheduling REST API, make a POST request to the '/appointments' endpoint.
In the body of the POST request, include the extracted data. For instance, set the 'name' field to the task name and the 'date' field to the task due date to create a new appointment.
Test the integration by completing a task in Asana and verifying that a new appointment is created in Acuity Scheduling.

Developer Warnings & API Gotchas

Ensure that the task IDs from Asana are correctly mapped to the appointment IDs in Acuity Scheduling, as mismatches can lead to appointments being created for the wrong tasks.
Be aware of the data format required by Acuity Scheduling; dates must be in ISO 8601 format, or the API will reject the request.
When handling multiple tasks completed in quick succession, implement a queue system to avoid overlapping requests to the Acuity API, which could lead to failed appointments.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Asana... Completed Task

Do this in Acuity Scheduling Add Blocked Off Time
When this happens in Asana... Empty List

Do this in Acuity Scheduling Add Coupon Code
When this happens in Asana... Empty Listing (Dynamic Dropdown)

Do this in Acuity Scheduling Add Package Code
When this happens in Asana... Fetch Custom Actions

Do this in Acuity Scheduling Add or Update Client

SyncMatrix Experts

Available for Hire

We are an AI-powered automation team. We build custom, reliable API workflows that eliminate manual data entry.

Speak with an Integration Architect

We build custom API workflows that don't hit rate limits.

I can see you're looking at mapping Asana to Acuity Scheduling. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?