Automate Acuity Scheduling & Procore

Stop paying for mismatched spreadsheets. Sync data between Acuity Scheduling and Procore in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Acuity Scheduling"]
        T1(["Appointment Canceled"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Procore"]
        A1(["Create Bid Board Project"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Acuity Scheduling and Procore operate independently, scheduling conflicts arise, leading to lost appointments and wasted labor hours. For instance, if a client books a meeting through Acuity, this information may not automatically reflect in Procore, causing project managers to schedule resources based on outdated availability. The operations team spends excessive time manually checking both systems to ensure alignment, often resulting in double bookings and frustrated clients.

Top Ways to Automate Acuity Scheduling & Procore

Automated Appointment Syncing: Automatically sync appointments from Acuity Scheduling to Procore, ensuring that all team members are aware of scheduled meetings and reducing the risk of double bookings.
Real-Time Project Updates: Instantly update project timelines in Procore based on changes made in Acuity Scheduling, keeping all stakeholders informed and aligned on project progress.
Streamlined Client Communication: Generate automated notifications for clients regarding appointments and project milestones, enhancing transparency and improving client satisfaction.

How to Build the Acuity Scheduling → Procore Sync

Set up a webhook in Acuity Scheduling to listen for the 'Appointment Scheduled' event. This will trigger whenever a new appointment is created.
Configure the webhook to send a payload containing the appointment details, including 'clientName', 'appointmentTime', and 'serviceType'.
In your server, create an endpoint to receive the webhook data from Acuity. Ensure this endpoint can parse the incoming JSON payload.
Extract the necessary fields from the payload: 'clientName', 'appointmentTime', and 'serviceType'.
Use the Procore REST API to create a new project appointment. Make a POST request to the endpoint '/vapid/projects/{project_id}/appointments' with the extracted data formatted in JSON.
Map the fields appropriately: 'clientName' to 'attendee', 'appointmentTime' to 'start_time', and 'serviceType' to 'description'.
Test the integration to confirm that new appointments in Acuity are reflected in Procore without manual intervention.

Developer Warnings & API Gotchas

Ensure that the 'appointmentTime' format matches Procore's required datetime format; otherwise, the API will reject the request.
Be cautious with the 'serviceType' mapping; if the appointment type does not exist in Procore, it may lead to failed API calls.
Verify that the project ID used in the Procore API call is correct and corresponds to the project associated with the appointment in Acuity, as mismatches can lead to data being sent to the wrong location.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Acuity Scheduling... Appointment Canceled

Do this in Procore Create Bid Board Project
When this happens in Acuity Scheduling... Appointment Rescheduled

Do this in Procore Create Budget Change
When this happens in Acuity Scheduling... Appointment Start

Do this in Procore Create Budget Line Item
When this happens in Acuity Scheduling... Appointment Types

Do this in Procore Create Call Log
When this happens in Acuity Scheduling... Fetch Custom Actions

Do this in Procore Create Catalog Item

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I can see you're looking at mapping Acuity Scheduling to Procore. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?