Automate Acuity Scheduling & Notion

Stop paying for mismatched spreadsheets. Sync data between Acuity Scheduling and Notion in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Acuity Scheduling"]
        T1(["Appointment Canceled"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Notion"]
        A1(["Add Block to Page"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Acuity Scheduling and Notion operate independently, appointment details such as client names, appointment times, and notes are often manually entered into Notion after being scheduled in Acuity. This leads to errors such as incorrect time zones being recorded, which can confuse team members and clients alike. As a result, the operations team spends excessive time reconciling these discrepancies, detracting from their core responsibilities and affecting overall productivity.

Top Ways to Automate Acuity Scheduling & Notion

Automated Appointment Sync: Instantly sync appointments from Acuity Scheduling to Notion, ensuring that your team always has access to the latest client meeting details and availability.
Task Creation from Bookings: Automatically generate tasks in Notion based on new bookings in Acuity, streamlining project management and ensuring that no client request goes unaddressed.
Real-Time Updates: Receive real-time notifications in Notion for any changes or cancellations in Acuity Scheduling, keeping your team aligned and informed without the need for constant manual checks.

How to Build the Acuity Scheduling → Notion Sync

In Acuity Scheduling, navigate to the 'Integrations' section and set up a Standard Webhook. Configure it to trigger on the 'Appointment Scheduled' event.
In the webhook settings, specify the endpoint URL where the data will be sent. This should be your intermediary server that will process the incoming data.
On your server, listen for the webhook payload, which will include fields such as 'clientName', 'appointmentTime', and 'notes'. Extract these fields from the incoming JSON data.
Construct a POST request to the Notion API endpoint: https://api.notion.com/v1/pages. Include the extracted data in the request body formatted as per the Notion API requirements.
Ensure that your POST request includes the necessary headers, such as Authorization with your Notion integration token and Content-Type: application/json.
Test the integration by scheduling an appointment in Acuity and verifying that the corresponding page is created in Notion with the correct details.

Developer Warnings & API Gotchas

Ensure that the time format in Acuity matches the expected format in Notion; discrepancies can lead to failed API requests.
Be cautious with the payload size; Notion has limits on the number of properties per page, which may lead to data truncation if not handled correctly.
Double-check the mapping of client names and appointment times to Notion properties; incorrect mappings can result in data being placed in the wrong fields, causing confusion.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Acuity Scheduling... Appointment Canceled

Do this in Notion Add Block to Page
When this happens in Acuity Scheduling... Appointment Rescheduled

Do this in Notion Add Comment
When this happens in Acuity Scheduling... Appointment Start

Do this in Notion Add Content to Page
When this happens in Acuity Scheduling... Appointment Types

Do this in Notion Archive Data Source Item
When this happens in Acuity Scheduling... Fetch Custom Actions

Do this in Notion Create Data Source Item

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I can see you're looking at mapping Acuity Scheduling to Notion. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?