Automate Acuity Scheduling & Monday

Stop paying for mismatched spreadsheets. Sync data between Acuity Scheduling and Monday in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Acuity Scheduling"]
        T1(["Appointment Canceled"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Monday"]
        A1(["Archive Board"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Acuity Scheduling and Monday are not integrated, appointment details such as client names, appointment times, and notes are manually entered into Monday by project managers. This leads to potential errors, such as incorrect time slots or misattributed client information, especially when appointments are rescheduled. The project management team spends excessive time cross-referencing calendars and updating tasks, which detracts from their ability to focus on project execution.

Top Ways to Automate Acuity Scheduling & Monday

Automated Appointment Updates: Instantly sync new appointments from Acuity Scheduling to Monday.com, ensuring your team is always aware of client meetings and deadlines.
Task Creation from Bookings: Automatically generate tasks in Monday.com based on scheduled appointments, allowing your team to prepare in advance and stay organized.
Real-Time Notifications: Receive immediate alerts in Monday.com for any changes or cancellations in Acuity Scheduling, keeping your team informed and agile in their responses.

How to Build the Acuity Scheduling → Monday Sync

Set up a webhook in Acuity Scheduling to listen for the 'Appointment Scheduled' event. This will trigger whenever a new appointment is created.
Configure the webhook to send a payload containing the appointment details, specifically the client name, appointment time, and any notes, to your designated endpoint.
On your server, create an endpoint that listens for incoming POST requests from the Acuity webhook. Extract the relevant data from the payload: clientName, appointmentTime, and notes.
Using the Monday API, construct a POST request to the '/v2/items' endpoint to create a new item in your project board. Include the extracted data in the request body, mapping clientName to the 'Name' field, appointmentTime to a custom date field, and notes to a notes column.
Test the integration by scheduling a new appointment in Acuity and verifying that the corresponding item appears in Monday with the correct data.

Developer Warnings & API Gotchas

If the appointment time in Acuity is in a different timezone than your Monday board, ensure you convert it to the correct timezone before sending it to Monday, or you may end up with appointments appearing at the wrong time.
When extracting data from the Acuity webhook payload, ensure that you handle cases where fields may be empty or null; otherwise, you could send incomplete data to Monday, resulting in missing information.
Be cautious about the structure of your Monday board; if the columns do not match the data you are sending, the API will return an error. Verify that the column IDs in your POST request align with your Monday board's configuration.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Acuity Scheduling... Appointment Canceled

Do this in Monday Archive Board
When this happens in Acuity Scheduling... Appointment Rescheduled

Do this in Monday Archive Group
When this happens in Acuity Scheduling... Appointment Start

Do this in Monday Archive Item
When this happens in Acuity Scheduling... Appointment Types

Do this in Monday Create Board
When this happens in Acuity Scheduling... Fetch Custom Actions

Do this in Monday Create Column

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I can see you're looking at mapping Acuity Scheduling to Monday. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?