Automate Acuity Scheduling & Google Drive

Stop paying for mismatched spreadsheets. Sync data between Acuity Scheduling and Google Drive in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Acuity Scheduling"]
        T1(["Appointment Canceled"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Google Drive"]
        A1(["Add File Sharing Preference"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Acuity Scheduling and Google Drive operate independently, appointment data can easily fall through the cracks. For instance, if a client books an appointment, the details such as date, time, and client information may not automatically populate in Google Drive. This leads to administrative staff manually entering this data into spreadsheets or documents, consuming valuable hours each week. The scheduling team ends up frustrated as they chase down missing information, while the documentation team struggles to keep records updated and accurate.

Top Ways to Automate Acuity Scheduling & Google Drive

Automated Appointment Confirmation: Instantly generate and store appointment confirmation documents in Google Drive whenever a new booking is made in Acuity Scheduling, ensuring that all relevant information is readily accessible.
Centralized Document Management: Automatically upload and categorize client-related documents from Google Drive into Acuity Scheduling, allowing for easy retrieval and management of client files alongside their appointment details.
Real-time Notifications: Set up automated alerts that notify team members via Google Drive whenever an appointment is scheduled or modified in Acuity, ensuring everyone stays informed and aligned on client interactions.

How to Build the Acuity Scheduling → Google Drive Sync

Set up a webhook in Acuity Scheduling to listen for the 'Appointment Created' event. This will trigger every time a new appointment is made.
In your webhook configuration, ensure you capture the following payload data: appointment.id, appointment.start_time, appointment.client.first_name, appointment.client.last_name, and appointment.client.email.
Use the captured data to construct a JSON object that will be sent to Google Drive. For example:
{ "id": "appointment.id", "start_time": "appointment.start_time", "client_name": "appointment.client.first_name + ' ' + appointment.client.last_name", "email": "appointment.client.email" }
Make a POST request to Google Drive's REST API endpoint: https://www.googleapis.com/upload/drive/v3/files?uploadType=multipart.
Include the constructed JSON object in the body of your POST request to create a new document or update an existing one in Google Drive.

Developer Warnings & API Gotchas

Ensure that the date format from Acuity Scheduling matches the expected format in Google Drive; otherwise, you may encounter parsing errors when trying to create or update documents.
When constructing the JSON object for the Google Drive API, remember that the client_name field must not exceed 50 characters, or the API will reject the request.
If you have multiple appointments created in quick succession, ensure your webhook can handle concurrent requests to avoid data collisions in Google Drive.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Acuity Scheduling... Appointment Canceled

Do this in Google Drive Add File Sharing Preference
When this happens in Acuity Scheduling... Appointment Rescheduled

Do this in Google Drive Copy File
When this happens in Acuity Scheduling... Appointment Start

Do this in Google Drive Create File From Text
When this happens in Acuity Scheduling... Appointment Types

Do this in Google Drive Create Folder
When this happens in Acuity Scheduling... Fetch Custom Actions

Do this in Google Drive Create Shared Drive

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I can see you're looking at mapping Acuity Scheduling to Google Drive. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?