Automate Acuity Scheduling & Google Calendar

Stop paying for mismatched spreadsheets. Sync data between Acuity Scheduling and Google Calendar in real-time, so you can manage your operations without the busywork.

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Custom API Integration

Secure Data Transfer

Done-For-You Setup

How the Data Flows

graph LR
    subgraph Source ["Acuity Scheduling"]
        T1(["Appointment Canceled"])
    end
    
    subgraph Middleware ["Enterprise Integration Core"]
        W[CRON API
Poller] --> V{Validation
& Auth}
        V -->|Fail| DLQ[Dead Letter
Queue]
        V -->|Pass| Map[Data Mapping
& Transformation]
        Map --> Retry[Rate Limiting
& Retries]
    end
    
    subgraph Target ["Google Calendar"]
        A1(["Add Attendees to Event"])
    end

    T1 -->|JSON Payload| W
    Retry -->|Authenticated API POST| A1

    style Source fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Target fill:transparent,stroke:#cbd5e1,stroke-dasharray: 5 5
    style Middleware fill:#f8fafc,stroke:#94a3b8,stroke-width:2px
    style T1 fill:#3b82f6,stroke:#fff,stroke-width:2px,color:#fff
    style W fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style V fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Map fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style Retry fill:#1f2937,stroke:#fff,stroke-width:1px,color:#fff
    style DLQ fill:#ef4444,stroke:#fff,stroke-width:1px,color:#fff
    style A1 fill:#e11d48,stroke:#fff,stroke-width:2px,color:#fff

When Acuity Scheduling and Google Calendar operate independently, appointment details can easily become misaligned. For instance, if a client books an appointment through Acuity, but the corresponding Google Calendar event is not created, team members may show up for meetings that don't exist, wasting valuable time. This results in manual data entry where staff must cross-reference schedules, leading to frustration and potential loss of client trust due to missed appointments.

Top Ways to Automate Acuity Scheduling & Google Calendar

Real-Time Synchronization: Automatically sync appointments between Acuity Scheduling and Google Calendar, ensuring that your availability is always up-to-date and eliminating the risk of double bookings.
Instant Notifications: Receive immediate alerts for new bookings, cancellations, or reschedules, keeping you informed and allowing for prompt adjustments to your schedule.
Automated Reminders: Set up automated reminders for both you and your clients, reducing no-shows and ensuring that everyone is on the same page regarding upcoming appointments.

How to Build the Acuity Scheduling → Google Calendar Sync

In Acuity Scheduling, configure a Standard Webhook to trigger on 'Appointment Created'. Set the webhook URL to your integration endpoint.
In your integration endpoint, listen for the webhook payload which includes details such as 'appointment_id', 'client_name', 'start_time', and 'duration'.
Extract the necessary data from the payload, particularly 'client_name', 'start_time', and 'duration'.
Use the Google Calendar API to create a new event. Construct a POST request to the endpoint https://www.googleapis.com/calendar/v3/calendars/primary/events.
In the POST request body, include the extracted data in the following format: { "summary": "Appointment with {client_name}", "start": { "dateTime": "{start_time}", "timeZone": "{timezone}" }, "end": { "dateTime": "{end_time}", "timeZone": "{timezone}" } }, where {end_time} is calculated by adding the duration to the start time.
Handle the response from the Google Calendar API to confirm the event was created successfully.

Developer Warnings & API Gotchas

Ensure that the 'start_time' from Acuity is in ISO 8601 format; otherwise, Google Calendar will reject the event creation.
Be careful with time zones; if Acuity Scheduling is set to a different time zone than Google Calendar, the event may appear at the wrong time.
When mapping the 'duration', remember to convert it into the appropriate format for Google Calendar, which requires the end time to be explicitly calculated.

Supported API Operations

We leverage official, stable endpoints to ensure secure data transfer. No deprecated legacy routes.

When this happens in Acuity Scheduling... Appointment Canceled

Do this in Google Calendar Add Attendee(s) to Event
When this happens in Acuity Scheduling... Appointment Rescheduled

Do this in Google Calendar Create Calendar
When this happens in Acuity Scheduling... Appointment Start

Do this in Google Calendar Create Detailed Event
When this happens in Acuity Scheduling... Appointment Types

Do this in Google Calendar Delete Event
When this happens in Acuity Scheduling... Fetch Custom Actions

Do this in Google Calendar Move Event to Another Calendar

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I can see you're looking at mapping Acuity Scheduling to Google Calendar. Tell me about your current setup—what's the specific bottleneck you're trying to automate right now?